Administrative Operations Manager

Facilities and Business Operations:

The Facilities and Business Operations (FBO) at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

The Opportunity:

Facilities and Business Operations is in search of a dynamic and experienced leader to provide strategic guidance and operational oversight across key departments within the organization. Reporting directly to the Vice President for Administrative Operations, the Administrative Operations Manager III will play a crucial role in driving organizational effectiveness, fostering collaboration, and ensuring successful execution of strategic initiatives.

For additional information, please visit https://fs.ucf.edu/.

Responsibilities:

Strategic Planning and Execution

• Assist the Vice President in strategic planning and research of industry best practices.

• Collaborate with FBO senior leadership to develop and execute strategic initiatives aligned with organizational goals.

• Establish accountabilities with senior management to prioritize and ensure timely delivery of work products.

• Drive cross-functional collaboration and communication to ensure alignment and integration of efforts across departments.

• Lead formal divisional strategic planning and tracking, connecting divisional strategy to university strategic planning goals.

Operational Metrics and Monitoring

• Monitor and analyze operational performance metrics to identify areas for improvement.

• Work with the finance team to develop and manage key performance metrics and reporting for each department.

• Analyze expense trends, identify cost-saving opportunities, and optimize resource allocation across departments.

Manage Key Initiatives

• Advise the Vice President on allocation efforts toward key objectives and manage tracking of milestones and deliverables.

• Implement robust project tracking mechanisms to monitor progress of key initiatives.

• Regularly review project status reports, identify potential risks, and proactively address them to minimize disruptions.

• Research and address issues of concern to the Vice President, assisting in coordinating responses and presentations.

Stakeholder Engagement

• Serve as a point of contact for internal and external stakeholders, representing the Vice President's interests.

• Build and maintain strong relationships with key stakeholders including university departments, vendors, and community partners.

• Represent the Vice President at meetings, committees, and events as assigned and appropriate.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience with at least 2+ year(s) of leadership experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Bachelor's degree and 10 years of relevant experience.

• Prior experience in a leadership role.

• Demonstrated success in strategic planning and organizational development.

• Process improvement experience.

• Excellent communication skills with the ability to effectively engage and influence stakeholders at all levels.

• Experience managing cross-functional teams and fostering collaboration across departments.

• Proficiency in project management methodologies and tools.

Additional Application Materials Required:

• Two (2) professional references from current or previous supervisor/manager.

• Copy of unofficial college transcript (if applicable).

Special Instructions to the Applicants:

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business.

This is a repost position. Previous applicants are still being considered and do not need to reapply.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.