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Administrative Assistant - Bilingual (English/Mandarin)Job ID #:12386 Location:California - CampbellFunctional Area:Clerical/Admin. Department:AdministrationPosition Type:Full-Time Regular Education Required:Associates DegreeExperience Required:1 - 3 Years Relocation Provided:NoPosition DescriptionOne hundred years ago, the American Cancer Society began the fight of a lifetime - the fight against cancer. After 100 years of saving lives and creating more birthdays, we're leading the way in working tirelessly to transform cancer from deadly to treatable and from treatable to preventable. We want to finish the fight against Cancer. In fact, we've never been more ready to put the American Cancer Society out of business.That's why we're embarking on our most ambitious undertaking yet. Each year, we help cancer patients everywhere get the help they need when they need it.As the largest voluntary health organization, the American Cancer Society is passionately committed to saving lives from cancer. We are working to create a world with less cancer and more birthdays - a world where cancer never steals another year from anyone's life. The ACS combines relentless passion with the wisdom of nearly a century of experience to make this vision a reality, and they get results. The ACS saves lives by helping people stay well, helping people get well, by finding cures, and fighting back. Thanks in part to this work; nearly 12 million cancer survivors and countless others who have avoided the disease will celebrate a birthday this year.As the official sponsor of birthdays, we know how important each and every birthday is!This full-time Bilingual (English/Mandarin) Administrative Assistant position is important to the support and the function of the American Cancer Society - California Chinese Unit (ACS-CCU) Community Mission Director (CMD). This position provides continuity, consistency and a point of contact for customers who are served by the ACS-CCU. In addition to supporting the ACS-CCU, the Administrative Assistant will be a member of the Region''s Administrative Project Team and will support projects as assigned. Critical tasks include:1. Administrative duties, office operations (correspondence, phone, emails), logistics coordination for patient support programs, materials ordering; tracks expenditures to assist budget monitoring.2. May assist with handling processing of donations and sponsorships for Relay For Life and other special events.3. Supports Quarterly Chinese Leadership Council meetings.4. Enters and updates data in Siebel. Internal and external CRM with ACS-CCU volunteers, vendors and community members. 5. Supervises and trains office volunteers.6. Other duties include:. Maintaining/Updating CCU Event Calendar.. Distributing Event Announcements via email & flyers.. Supervising office volunteers to assist with various duties and projects, including event registration and Helpline.. Event preparation duties. . Coding Support Group event expenses for reimbursement.. Supporting patient service programs logistics.. Answering the 800# for monolingual Chinese callers.. CCU website content updates.. Outreach - Supporting Outreach Activity logistics. Serving as a member of the Administrative Project Team** May support Relay For Life logisticsPosition Requirements* AA degree, or BS/BA degree (preferred) and 2-5 years of progressive administrative support experience. * Bilingual in English and Mandarin, including typing/writing in Chinese; also fluency in Cantonese is highly desired.* Proficient in Microsoft Word, Excel, Access; experience with Lotus Notes/Outlook. * Must have access to a reliable form of transportation and may work some evening/weekend hours for event support. Staff have a unique opportunity to save lives through direct mission impact while fulfilling personal and career objectives. The American Cancer Society values accountability and high performance and rewards those teams and team members who continually improve their capability and contribution. The American Cancer Society is also dedicated to hiring and retaining a diverse workforce to help achieve our mission.Save Lives. Fulfill Yours.ACS is an equal opportunity employer and actively seeks candidates from diverse backgrounds including women, communities of color, the LGBT community, veterans, and people with disabilities.
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