No matter what your job title, the work you do at Kaiser Permanente supports the health and well-being of our members. All 8.7 million of them. That's because each of us-from our financial professionals and IT team members to our RNs and physicians on the front line of care-shares a commitment to providing the best possible care experience. With locations across the United States, we offer the opportunity to build a rewarding career in an environment that supports your success. Join us and put your beliefs into practice.

CAFM Manager
Facilities Planning
Oakland, CA

Facilities Planning is seeking an energetic, highly motivated team member to become the CAFM Manager. Working in partnership with the Facilities Planning and Design Directors, the manager is responsible for expanding CAFM's value proposition, developing and leading the strategic direction of CAFM, and bringing CAFM to the forefront of organizations managing a large facilities portfolio.

This team manager also administers CAFM software to analyze and manage design/space requirements for all Kaiser Permanente facilities. This team member also manages databases used to warehouse CAFM information, manages staff, prepares reports for government reimbursement, and develops new reporting strategies where applicable for activities related to the design, space planning, layout, and specifications of hospital/medical facility furniture and systems products. This team member also accesses new technologies as they relate to the CAFM group.

Kaiser Permanente National Facilities Services manages over 77 million square feet of space. CAFM connects to multiple systems within Facilities Planning and Design,Real Property Acquisition , Construction Acquisition, and Facilities Operations, and works with clients throughout Kaiser Permanente.

This candidate will need to be politically and socially aware, patient, collaborative, empathetic, and fearless in the pursuit of Kaiser Permanente's mission.


This candidate will:

• Expand CAFM's value proposition, develop and lead the strategic direction of CAFM, and bring the CAFM group to the forefront of organizations, managing a large facilities portfolio.
• Supervise, organize and lead the development, implementation and maintenance of the inventory systems. Create policies for the collection, disbursement, tracking and analyzing of inventory data. Be accountable for the integrity, accuracy and consistency of the inventory data. Serve as a resource and advisor for lower level CAFM specialists.
• Manage and conduct on-site square footage audits, with a facility representative, of all medical facilities and regional buildings. Ensure and verify departmental and functional use of all rooms; interpret and apply KP and general industry standards to each circumstance. Identify possible issues that require clarification and a collaborative decision.
• Educate the facility representative on the implications of the various reporting alternatives. Develop new reporting strategies where applicable. Analyze data and produce required reports for government reimbursement.
• Supply baseline property information utilized by management to determine the need for leasing or constructing new space. Conduct location analyses for regional and facilities planning.
• Manage staff and responsible for maintaining inventory database, which tracks the square footage; acreage; parking; and the rooms, beds and spaces as licensed, designed, available and occupied by function and department for assigned area/region.
• Manage and responsible for gathering and monitoring information on construction/renovation projects and operational changes to determine departments affected, amount of square footage involved and the impact on hospital beds and/or provider offices.
• Manage and be responsible for existing-condition CAD drawings after post occupancy walk through.
• Serve as an internal expert on Archibus, BIM, and other facility information systems.
• Gain cooperation, acceptance or approval, in resolving problems, and/or negotiating with other parties to arrive at an agreement.
• Provide managerial responsibility for one or more teams or departments, which may be managed by employees with formal supervisory or team lead responsibilities.
• Accomplish results through subordinates who exercise significant latitude and independence in their assignments.
• Develop and administer schedules and performance requirements.
• Have responsibility for review and input to project budget.

This candidate will also:

• Lead and perform work on assignments of diverse scope.
• Lead and perform within broadly defined practices and guidelines, and also modifies or suggests enhancements.
• Lead the planning and coordinates with other departments or resources.

Essential Functions:

• Complete understanding and application of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawing, and models.
• Knowledge of CAFM systems and applications.
• Knowledge of industry practices.
• Develops solutions to complex problems. May refer to established precedents and policies when making decisions.
• Requires significant analysis to develop solutions for complex problems.
• Manage, establish, maintain and develop relationships with key clients and prospective clients
• Excellent communication skills, develops presentation materials and presents to various audiences. Leads special projects as appropriate.
• Serves as manager and advisor to field teams and KP service areas/regions.
• As needed, provides technical guidance to field teams and KP service areas/regions.
• Adheres to accepted industry and company standards.
• Works on assignments of diverse and complex scope.
• Generally performs within broadly defined practices and guidelines, and also modifies or suggests enhancements.
• Coordinates with other departments or resources.
• In-depth knowledge of own area of functional responsibility and working knowledge of other disciplines and their interrelationship to design and planning requirements.
• Must be able to work in a Labor/Management Partnershipenvironment.

Basic Qualifications:

• Bachelors or Master's Degree in Business . Knowledge of Architecture, Space Planning, Engineering, or field is helpful.
• Skills in Archibus, Microsoft Office (especially Excel), Autocad, Revit/BIM software required.
• Preferred: 12- 20 years of general management experience.

An individual should have the following core behaviors:
* Champions Innovation and Change
* Collaborates
* Communicates Effectively
* Develops Self/Others
* Drives for Results
* Focuses on the Customer
* Takes Accountability
* Demonstrates Business Acumen
* Exerts Influence
* Emotional Intelligence*
* Thinks & acts strategically
* Solves problems planning & analysis
* Leverages technology
* Pays attention to detail


Preferred Qualifications:

• Experience Facility Information Systems
• Experience in building surveying techniques
• Experience with Windows 2008 and systems integration.
• Experience working with Relational Databases
• Knowledge of Structured Query Language

Primary Location: California-Oakland

Scheduled Hours (1-40): 40

Shift: Day

Working Days: Mon.-Fri.

Working Hours Start: 8:00 AM

Working Hours End: 5:00 PM

Schedule: Full-time

Job Type: Standard

Employee Status: Regular

Employee Group: Non-Union, Non-Exempt

Job Level: Manager with Direct Reports

Job: Facilities Services

Public Department Name: Facilities Planning and Design

Travel: Yes, 50% of the time

External hires must pass a background check/drug screen. We are proud to be an equal opportunity/affirmative action employer.