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 Staff Assistant, (NSA SNF StaffAsst.) - Martinez, California, United States

   
Job information
Posted by: Kaiser Permanente 
Hiring entity type: Health and Medical Svcs. 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Other
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 601605 / Latpro-2499310 
Date posted: Jun-06-2013
State, Zip: California, 94553

Description

At Kaiser Permanente Northern California, you'll join a team of health advocates who share your passion for helping people. From our financial professionals and IT team members to our RNs and physicians on the front line of care-we work together to help our members achieve their best level of wellness. And you'll be inspired to do the same. Whether you dream of sailing the bay, hitting the slopes in the Sierras, hiking Yosemite, attending the opera, or strolling the vineyards, you'll discover the cultural and recreational diversity that makes Northern California one of the most desirable places in the world to live and work. Northern California's largest health plan, Kaiser Permanente provides you with the resources, scope, and opportunity you need to realize your goals. Come see for yourself.

Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.

Essential Functions:
- Maintains manager/executives and department calendars.
- Arranges meetings, conferences and travel itineraries.
- Orchestrates and organizes project meetings.
- Schedules and materials such as agendas, timeliness, reports, and presentations.
- Screens telephone calls/visitors and refers to appropriate staff member.
- Determines which requests should be referred to others.
- May provide information to top level management, Board Members, etc.
- Responds to internal and external requests for information relating to established departmental policies and procedures.
- Interprets policies and procedures in response to inquiries.
- Reviews/screens manager/executives mail, researches issues, and provides recommendations.
- Performs data input and maintains established databases.
- May collect and research information or data needed by manager or staff.
- Maintains confidential department files and records.
- May provide training/direction to other non-exempt personnel.
- Performs other related duties as assigned by management.
- Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union, it returns to the bargaining unit in accordance w/ the Collective Bargaining Agreement.

Secondary Functions:

- Under limited supervision, support the leadership of SNF by providing administrative support including working with members and vendors to accurately track authorization for services and ensure 100% compliance with all HR compliance for SNF teams in NSA and DSA service areas.

- NONC letter review; TIME tracking; Preparation of expense reports for managers, i.e. phones, mileage, PCard charges.




Requirements

Basic Qualifications:
- Four (4) plus years of experience in performing administrative support functions for department managers.
- High School or General Education diploma.
- Strong proficiency w/ MS Office applications (Word, Excel and PowerPoint) and Lotus Notes.
- Well organized and detail oriented.
- Strong customer service skills.
- Ability to merge documents and summarize information.
- Ability to follow written and verbal instructions.
- Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

- BA/BS and 2 years experience with SNF line of business.

- Organize and expedite flow of work regarding authorization of services for DME and SNF in NEB.

- Sensitivity to workplace diversity and cultural factors.

- Adheres to confidentiality policies.




Primary Location: California-Martinez

Scheduled Hours (1-40): 40

Shift: Day

Working Days: Mon-Fri and this position is home based in DSA but is responsible for SNFs in both NSA and DSA.

Working Hours Start: 8:30am

Working Hours End: 5:00pm

Schedule: Full-time

Job Type: Standard

Employee Status: Regular

Employee Group: Non-Union, Non-Exempt

Job Level: Individual Contributor

Job: Administration, Clerical and Support Services

Public Department Name: CoC Svc Admm SNF (Martinez)

Travel: No

Job Eligible for Benefits: Yes

External hires must pass a background check/drug screen. We are proud to be an equal opportunity/affirmative action employer.

 

Kaiser Permanente requires you to fill in their application form that will open in a different window.

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