Established in 1946, with headquarters in Washington, D.C., American Institutes for Research (AIR) is one of the largest behavioral and social science research organizations in the world. AIR is committed to empowering communities and institutions with innovative solutions to the most critical challenges in education, health, workforce, and international development. In pursuing this mission, we are a vibrant organization, continually striving to create leading ideas and solutions. We recognize and value the important contribution that every single employee can make toward the successful attainment of our goals and we are committed to offering our employees rewarding and career enhancing work opportunities.
We are currently seeking Billing Assistants to join our Program Finance team. The Billing Assistant positions report to the Billing Manager. With minimal supervision, the Billing Assistant provides financial and administrative support for basic to moderately complex financial activities in the areas of billing, accounts receivable, project cost transfers and project closeouts.
Develop a complete understanding of all billing related terms and conditions for assigned projects. Monitor for contractual modifications that affect billings and payments. Develop billing schedules for all projects not billed monthly based on actuals. Document billing details and idiosyncrasies in Deltek Costpoint.
In a timely manner following each month end close or as otherwise assigned, prepare billing packages including all applicable backup, obtain appropriate approvals, and submit the packages to clients.
Monitor cash receipts associated with billings, expedite all that are not paid within contractual payment terms, document activity in Deltek Costpoint; update monthly (minimally).
Research and document unbilled receivables for all assigned projects; keep current on a monthly basis.
Establish project closeout file and analysis upon project inception, maintain throughout the life of the project, finalize upon completion of the project.
Review monthly Deltek CostPoint financial reports and project financial records for inconsistencies, to ensure all expenses are allowable and billable and for the accuracy of project and accounting codes; initiate cost transfers as necessary.
As requested by the Project Director, work with consultants and subcontractors to maintain currency of their billings. Assist with processing payment as requested.
Troubleshoot any issues arising during the billing process, which may include access issues, client information corrections, billing adjustments, proper application of cash, etc.
Demonstrates a high level of service delivery; does what is necessary to ensure customer satisfaction and prioritizes customer needs.
AIR offers an excellent compensation and benefits package, including a fully funded retirement plan, generous paid time off, commuter benefits, and tuition assistance. Candidates must apply online for consideration. EOE.
Bachelor's degree in Finance, Accounting, Business Administration or Economics is required.
Coursework in managerial and financial accounting is highly preferred.
Fine attention to detail, the ability to deal with confidential information and high level of proficiency in Microsoft Excel is required. Prior experience with accounting systems preferred.
Strong work ethic, flexibility and ability to consistently meet deadlines is required.
High level of initiative and ability to work independently as well as part of a team is required.
Good written and oral communication, organizational, and analytical skills are required.