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 Coordinator, Event Design and Operations - SAN FRANCISCO, California, United States

Job information
Posted by: KIPP Foundation 
Hiring entity type: Not-for-Profit 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: 401(k) -
Health Insurance -
Paid Vacation -
Relocation: Not specified 
Position functions: Hospitality/Tourism
Non Profit
Operations - Other
Travel: Minimal 
Accept candidates: in same country 
Languages: English - Fluent
Minimum education: Bachelor Degree 
Minimum years experience:
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: / Latpro-3596064 
Date posted: Feb-16-2018
State, Zip: California, 94105


Great education transforms lives. KIPP, the Knowledge is Power Program, is a non-profit network of 209 college-preparatory, public charter schools educating more than 88,000 early childhood, elementary, middle, and high school students. KIPP schools are tuition-free, public charter schools open to all students. KIPP schools, KIPP regions, and the KIPP Foundation are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice filled lives, they will be able to build a better tomorrow for themselves, for their communities, for us all.

The non-profit KIPP Foundation trains and develops outstanding educators to lead KIPP schools, provides tools, resources, and training for excellent teaching and learning, promotes innovation, and facilitates the exchange of insights and ideas within the KIPP network and with partners including: other charters, districts, colleges and universities, and non-profit organizations across the country.

Why work at KIPP?
By working for the KIPP Foundation, you help more students across the country receive the high-quality education they deserve.
Support KIPP leaders, teachers, and staff on the Network Leadership Development, KIPP School Leadership Programs, Teaching and Learning Labs, KIPP Through College, or Knowledge Sharing teams
Ensure smart growth and great results on the Network Growth and Sustainability, Strategy, Research & Evaluation, or Insights and Analytics teams
Broaden our impact on the Government Affairs, External Impact, Marketing, Development, or Talent teams
Keep us connected and operational on our IT or Finance team

If you believe all children deserve great schools and programs where they can gain the knowledge, skills, character, and habits necessary to achieve their dreams while making the world a better place, join us!


Position Overview
The Event Design and Operation Team (EDO) provides planning and execution support for programs across teams at the KIPP Foundation. Our goal is to ensure that events are supported from start to finish and executed seamlessly and consistently across teams.

The EDO team is a high functioning team with keen attention to detail that provides thought partnership and appropriate logistical support. The EDO team is responsible for planning and executing high quality events by managing logistical details, stakeholder communication, program evaluation support, and critical financial functions.

We are seeking an energetic and highly organized Event Design and Operations Associate. The candidate should enjoy planning and executing on programming events and special projects and be eager to work with multiple high-level stakeholders in a fast-paced environment. A successful candidate will have excellent critical thinking and problem-solving skills, strong written and verbal communications skills, a positive outlook and mindset, and be committed to a high level of excellence in program event planning and project management and execution.
This is a full-time, exempt position, which can be located in any of our four KIPP offices (San Francisco, New York, Washington, DC, or Chicago). The Coordinator of Event Design and Operations reports to the Senior Manager, Event Design and Operations. He/she is a member of the Event Design and Operations team, works collaboratively with various teams across the KIPP Foundation

Key Responsibilities and Duties

Co-create a project plan aligned to the programming lead's vision for the programming event
Facilitate planning calls with cohort planning team
Create deadlines for each event, ensuring colleagues complete key action steps by programming deadlines
Approve and process team and event financial processes
Deliver event communication, including the programming agenda, logistical information for instructors, participants, and team, and other event-related documents
Execute all event related operations, including set-up, registration, session logistics, off-site social activities/dinners, break-down, and ordering/shipping materials
Review, edit, and print event related materials
Work with external vendors, including hotel, catering, and transportation vendors prior to and during events to ensure that events run smoothly
Support a range of special projects to be determined
Create event surveys and participate in programming after-action calls
Manage operations team supplies and materials including but not limited to:
o Printing programming-related materials for programs
o Packing and shipping instructionally-related materials
Maintain internal and external systems for the team's knowledge management
Key Competencies
o Drive Results: Planning and Execution
o Detail oriented, execution focused and an ability to see the big picture while managing every detail
o Drive Results: Continuous Learning
o Proactively takes initiative and continually seeks opportunities to improve systems and processes
o Build Relationships: Stakeholder Management
o Team player; able to influence others to get their work done
o Demonstrated successful experiences managing a project and/or managing stakeholders


Experience and Qualifications
o At least 3 to 5 years of professional experience. Experience managing large-scale events of 1,000 or more attendees preferred.
o Committed to the belief that outstanding school leaders and teachers can achieve excellent outcomes for all students, and energized by working with leaders in K-12 education
o Previous project or event management experience preferred
o Maintains a positive, service-oriented mindset and an eagerness to learn
o Willingness to travel frequently (10-12 days monthly and 4-6 consecutive weeks during the summer), including some weekends
o Demonstrated professional finesse that will allow you to successfully handle the unique and ever evolving needs of our facilitators (many of whom are high profile) and attendees
o A love of being flexible and nimble. A demonstrated ability to roll with the punches and handle the unknown.
o Proficiency with JotForm, Survey Monkey, Qualtrics, Cvent, and Microsoft Office Suite. Candidates must be proficient at managing multiple sheets and working with mail merge functions in Excel,

Compensation and Benefits
KIPP offers competitive salary commensurate with experience. A comprehensive benefits package, generous vacation and PTO, 401k retirement plan with both pre- and post-tax options, as well as gym reimbursement, flexible spending account (FSA), and cell phone reimbursement are also offered by KIPP.


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