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 Administrative Assistant - Melville, New York, United States

Job information
Posted by: Henry Schein 
Hiring entity type: Health and Medical Svcs. 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Other
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Spanish - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: R108841 / Latpro-3657240 
Date posted: Dec-29-2018
State, Zip: New York, 11747



Provides administrative support to Senior Management as required.  Responsible for administrative functions including (but not limited to) answering incoming calls, scheduling and preparation of meetings, scheduling of domestic and international travel, maintenance of calendar, sorting and prioritization of e-mail and sorting and distributing incoming mail.


  • Performs everyday administrative functions including phone/e-mail monitoring and prioritization, supply ordering; filing/organizing, etc.

  • Facilitates both domestic and international travel arrangements, prepares itineraries, and processes travel expense reports.

  • Works with Maintains calendar and arranges multiple party meetings and telephone/video conference calls.

  • Prepares, organizes and generates reports as needed.

  • Composes correspondence and prepares letters, memoranda, reports and spreadsheets

  • Prepares presentations, including agenda and related materials, copying, collating and setup.

  • Manages incoming mail.; Reads outgoing correspondence for executive approval

  • In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

  • Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards.

  • Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.



    Minimum 6 years experience as an executive or administrative assistant to senior or executive management.

    Specialized Knowledge and Skills:

    Knowledge of Insperity (an org chart program) a plus.

    Ability to schedule via MS Outlook is required, and international/global experience is strongly preferred.

    Experience setting up travel (international and domestic) is needed.

    Previous T & E experience, preferably with Concur is beneficial.

    Bilingual (Spanish, German, Mandarin, etc.) is a plus, but not required.

    Must be fluent in Microsoft Word, Excel and PowerPoint.

    Expediency and accuracy of work product imperative.

    Strong interpersonal skills and ability to communicate effectively with others at all levels of the Company with excellent hone manners.

    Excellent organization skills and demonstrated ability to multitask a must.

    Very strong follow-up and detail-oriented skills.

    Must have ability to work independently with little or no supervision or guidance.

    Excellent judgment and problem solving abilities.

    Ability to utilize discretion and maintain confidentiality is required.

    Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

    Job Field: Administrative

  • Requirements

    See job description


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