The jobholder performs highly complex professional accounting tasks related to the business office functions to ensure accuracy and compliance with all applicable regulations and laws. They will compile, maintain, and reconcile college budgets for all fund sources including capital/construction budgets. They will prepare financial reports including interim and annual financial statements for the college. This jobholder will reconcile account subsidiary ledgers to the general ledger, conduct internal audits, and report to external agencies. They will also handle the accounting and reporting for construction/construction-related activities including verification of capital encumbrances and maintaining budget summaries for active projects. The jobholder will also work with Construction and Facilities Offices in the performance of these duties.
Compile, maintain, update, and reconcile the college budgets for all fund sources: state, county, and institutional.
Reconcile account subsidiary ledgers to the general ledger, conduct internal audits, and process full-time salary recoupments/reconciliation.
Prepare various analyses, summaries, and financial reports, including interim and annual financial statements for the college.
Prepare all required reporting for M/WBE data for construction, renovations and commodities. Track, analyze, and report data related to M/WBE (HUB) initiatives.
Responsible for maintaining and reconciling budget controls for construction/renovations projects-all fund sources.
Schedules regular meetings with senior leadership and others to review status of project budgets. Prepares necessary materials for presentation to Board of Trustees regarding budget transfers and HUP participation on projects.
Coordinate recording financial transactions pertaining to projects accounting to ensure a proper audit trail.
Coordinate reporting to external agencies related to construction/renovations; i.e., HUB Office, NCCCS and Guilford County. Prepare documentation for external agencies as required.
Coordinate maintenance and verify accuracy of capital encumbrances/liabilities.
Prepare various financial schedules and journal entries related to fixed assets and capital projects as needed for interim and annual financial statements.
Prepare reconciliation of fixed asset subsidiary records for land and construction with the general ledger.
Work with other staff to ensure compliance with policies/procedures, including the HUB Policy.
Read, interpret, and explain rules, regulations, laws, and policies regarding fiscal programs to staff and customers to ensure compliance with contract terms, accounting procedures and applicable statutes; analyze new laws and regulations for impact on the organization and develop systems and procedures to ensure compliance; train users and prepare presentations for staff and customers.
Serve as a technical resource to Auditor staff, other County departments, outside agencies, and special districts; analyze requests for changes from Auditor customers and identifies the impacts of those requests on the Auditors systems and procedures.
Perform highly complex professional accounting tasks within the area of assignment; research and resolve complex accounting errors or discrepancies to ensure accurate accounting and compliance with applicable rules, regulations, and laws.
Demonstrate and model the Colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.
Maintain accurate, organized files.
Ensure compliance with the Standard Records Retention and Disposition Schedule.
Assist with EAGLE internal control reviews
Perform other duties as assigned, including assisting with peak registration activities.
Serve on committees and work teams as assigned.
Analyzing complex information, tax laws, and legal documents.
Researching and solving discrepancies in general ledger data.
Constantly moving, fast-paced environment.
Changing priorities with fixed deadlines.
Weekly: Supervisor regarding updates, assignments
Weekly: Payroll staff regarding reconciliations, payroll issues
Weekly: Budget managers regarding reports, discussions
Daily: Construction staff regarding processing of contracts
Monthly/Quarterly NCCCS, Construction staff regarding projects/updates on construction projects
Bachelors degree in accounting, business or related field from a regionally accredited post-secondary institution.
5 years of professional experience in accounting and financial operations including at least 1 year of experience analyzing the impact of legislation or regulations and establishing and implementing operational compliance procedures
Experience with Datawatch Monarch
Proficiency in Ellucian/Colleague, various network applications, Excel, Word, Email, and the use of Windows based programs.
Department/Job Specific Requirements
Ability to interpret and apply a wide range of federal, state and local laws and regulations related to governmental fiscal operations.
Comprehensive knowledge of accounting practices and procedures. Knowledge of GAAP accounting.
Ability to establish and maintain effective and cooperative working relationships with executive administration, faculty/staff, co-workers, and other external agencies.
Ability to evaluate existing procedures and processes affecting assigned area of responsibility, and recommend revisions.
Exhibit analytical and problem solving ability, including the ability to draw logical conclusions and exercise good judgment in making decisions and identifying alternative courses of action with limited supervision.
Good judgment in identifying decisions to refer for supervisory approval.
Ability to work independently and as part of a team with limited direct supervision and take on new tasks with a high level of difficulty.
Ability to maintain confidentiality.
Ability to multitask and prioritize diverse tasks.
Ability to maintain job effectiveness under stress while adhering to strict deadlines and changing priorities.
Ability to communicate effectively both orally and in writing.
Strong organizational skills.
Ability to maintain a positive, assertive, confident and professional demeanor and dress.
Attend training on Anti-Harassment, Family Education Rights and Privacy Act (FERPA), Personal Information Protection (PIP), Reporting Requirements, Ethics Law in North Carolina, and other required employee training as needed.
Adhere to time and attendance policies.
Overtime and evening hours are required when necessary to meet deadlines
Work requires mostly sitting with some walking or standing.
Work requires carrying objects or loads of 20 pounds or less.
Rare (less than 15%) exposure to hazardous chemicals, filth, fumes, adverse weather, or personal health and safety risks.