$78,998.40 - $133,161.59 Annually
Arlington *METRO-accessible*, VA
Department of Management and Finance
Arlington County's Department of Management and Finance is seeking an Assistant Purchasing Agent to assist the County Purchasing Agent in managing the procurement of goods and services for all County agencies in accordance with the Virginia Public Procurement Act, the Arlington County Purchasing Resolution, and other associated regulations.
The Purchasing Division is organized as a team-based, business partner organization in order to provide high quality service delivery and process contracts and informal bids with a combined purchasing volume in excess of $200 million annually. The employee in this position is primarily responsible for overseeing a team of procurement professionals and providing customer service oriented assistance to County agencies in the procurement of construction and professional services, a wide variety of goods and services and extremely complex projects. In addition, the position provides input to the Purchasing Agent in the modification/development of existing/new policies and procedures, in support of the procurement function and is responsible for the day-to-day decision-making authority in the absence of the Purchasing Agent.
Specific duties related to the above include:
- Assisting departments and procurement staff with the preparation of procurement documents (i.e. ITBs, RFPs, DB, CM@R, RFQs, Agreements) and advising them on vendor relationships;
- Reviewing, modifying and approving award memoranda and technical specifications, purchase orders, contracts, change orders and related documents prepared by user agencies, procurement staff, and others;
- Managing the purchasing function components of the County ERP (Oracle E-Business Suite) and other systems;
- Developing strong partnerships with County Departments to ensure an understanding of their business needs and working toward effective and efficient solutions to meeting their deadlines while upholding the laws under which the County is governed;
- Working closely with the County Attorney's Office in preparing agreements and managing contractual disputes;
- Working closely with the Purchasing Agent to modify/develop existing/new procurement policies and procedures while responding to protests and other vendor complaints orally and in writing;
- Organizing and conducting negotiation sessions related to contracts, and other subjects;
- Evaluating agency recommendations related to County solicitations for goods, services and construction; and
- Conducting training classes, meetings and workshops for County employees, and potential suppliers, in a variety of topics related to public procurement.
Minimum: Bachelor's degree in Public Administration, Business Administration or a related field plus substantial procurement or buying experience which required negotiating with professional and non-professional service providers, creating technical or general specifications, and/or modification of technical or general specifications prepared by others, and preparing agreements for legal review.
Substitution : Additional qualifying experience may substitute for the education requirement on a year for year basis.
Desirable: Preference may be given to candidates with experience in the following:
- Capital construction and alternative method procurements, such as Design-Build, Construction Manager at Risk, Request for Qualifications;
- Supervising a team in a purchasing environment;
- Creating technical or general specifications and terms/conditions for the acquisition of a variety of goods and services, including those related to Information Technology;
- Using established automated solutions to procurement process issues;
- Completion of courses in public procurement, negotiation techniques, and/or business or contract law;
- Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB); and/or
- Virginia Contracting Officer (VCO) certification.
Work Hours : 8:00 am to 5:00 pm, Monday through Friday. Flexible schedule and teleworking may be permitted.
This position is part of an alternative pay program that includes career path and pay-for-performance elements and an extended salary ceiling. Entry salary within the band is based on a review of qualifications and experience.
Completion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter.
Note: This recruitment is open until the position is filled, interested applicants are encouraged to submit their applications as soon as possible. Qualified applicants in this first group will be referred to the hiring manager and interviews will be conducted on a regular basis throughout the recruitment with candidates whose qualifications best fit our needs. The application process will close when the position has been filled or when enough qualified applications have been received.
Your responses to the Supplemental Questionnaire are considered part of the selection process. Do not give "see resume" as a response to questions. Incomplete applications will not be considered
Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.
Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: (see application details)
Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:
Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.
Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.
Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.
Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.
For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.
Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.
Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.
Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.
Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.
Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.