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 Management Assistant (Programs) - Alexandria, Virginia, United States

   
Job information
Posted by: National Credit Union Administration 
Hiring entity type: Banks and Financial Svcs. 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: US$51512 - 51513
Benefits: See below
Relocation: Not specified 
Position functions: Management - General
Project Manager
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 548501600_Alexandria_VA / Latpro-3710948 
Date posted: Oct-11-2019
State, Zip: Virginia, 22301

Description




  • Duties

    Summary

    This position is located in the Regional Office, Eastern Region, Division of Management Services at the National Credit Union Administration. The incumbent provides technical and administrative support to the Director, Division of Administration, in the areas of budget, procurement, records management, space and property management, supplies and equipment and general administrative areas.

    More than the number of positions listed may be filled through this vacancy announcement.

    Learn more about this agency

    Responsibilities

    As a Management Assistant (Programs), you will:

    • Draft procedural guidance to regional managers and supervisors concerning the requirement for submission of annual estimates of funding needs.
    • Determine needs of regional staff and obtain through various methods all supplies and equipment needed to support staff.
    • Serve as Records Management Officer for the Region.
    • Assist in planning layouts of office alterations and coordinates work to completion.
    • Arrange for regional conferences and/or meetings.
    • Act as regional expert on travel regulations by providing staff with necessary information to conform with present travel regulations.


    Travel Required

    Occasional travel - You may be expected to travel for this position to attend meetings, conferences or trainings.

    Supervisory status

    No

    Promotion Potential

    9

  • Job family (Series)

    0344 Management And Program Clerical And Assistance

    Similar jobs
    • Assistants, Office
    • Office Assistants


  • Requirements

    Conditions of Employment
    • You must be a U.S. Citizen.
    • Suitable adjudication of background/security investigation is required.
    • A probationary/trial period may be required.
    • This position is telework eligible.


    Qualifications

    You must have one full year of specialized experience equivalent to the next lower grade level in federal service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

    To qualify at the CU-07 level, you must have one full year of specialized experience equivalent to the CU/GS-06 level in federal service (obtained in either the public or private sectors). Specialized experience is defined as experience in all of the following areas:

    1) providing administrative support for an office; 2) assisting in the preparation of written correspondence, presentations, or reports using automated software; and 3) maintaining office schedules and calendars.

    To qualify at the CU-08 level, you must have one full year of specialized experience equivalent to the CU/GS-07 level in federal service (obtained in either the public or private sectors). Specialized experience is defined as experience in all of the following areas:

    1) providing administrative support for an office to include assistance with supply procurement; 2) monitoring and tracking expenditures to assist in the development of budget estimates; 3) assisting in the preparation of written correspondence, presentations, and reports using automated software; and 4) making arrangements for department meetings.

    To qualify at the CU-09, level you must have one full year of specialized experience equivalent to the CU/GS-08 level in federal service (obtained in either the public or private sectors). Specialized experience is defined as experience in all of the following areas:

    1) providing a wide variety of administrative support for an office to include supply procurement; 2) researching and compiling budgetary data for the formulation of budget estimates; 3) preparing a variety of written correspondence, presentations, and reports using automated software; 4) verifying and analyzing data for accuracy and completeness; 5) making arrangements for regional meetings and/or conferences.

    You must meet the qualifications for this position by the closing date of this announcement. You must meet the qualifications for this position by the closing date of this announcement.



    Education

    Education is not typically creditable for this position, however, graduate education may be credited in an instance where the graduate education is directly related to the work of the position.

    All education must be achieved by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees received from schools by accredited institutions recognized by the U.S. Department of Education. Applicants may verify accreditation at the following website: Accreditation. All education claimed by applicants will be verified by OPM accordingly.

    FOREIGN EDUCATION : Education completed outside the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment. For more information regarding Foreign Education, please click here.



    Additional information

    SALARY : Pay will be set using NCUA's Compensation policy. The salary range shown is NCUA's Local Pay Rate (LPR) which includes a locality rate of 42.87 percent for the Alexandria, Virginia geographical area.

    SELECTIVE SERVICE: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. You may register or check status of your registration by visiting the Selective Service website at: http://www.sss.gov/ .

    This position is in the bargaining unit.

    NOTE: Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES (political) employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the point of contact listed on this vacancy announcement.

    Shared Certificates: Applicants may be considered for other positions within the agency that require similar qualifications and are in the same series and at the same grade level of this position.

    NCUA IS A COMPETITIVE FEDERAL SERVICE AGENCY.

    NCUAuses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

    Read more

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    First, your application package will be reviewed for completeness (resume, completed assessment questionnaire, and supporting documentation). You will not be considered if you fail to submit all the required documents as outlined in this vacancy announcement. Second, if you have a complete application package, your RESUME will be reviewed to determine if you meet the basic qualifications and specialized experience requirements (see "Qualification and Evaluations" section). You must provide specific details in your resume as to how your experience meets the specialized experience. Third, your resume and supporting documentation will be compared to your responses to the assessment questions. The numerical rating you receive is based on your responses to the questions. If upon review it is determined that your resume and supporting documentation do not support your responses to the questions, your numerical rating may be adjusted and you may be excluded from consideration for this position.

    If you are found to be among the top qualified candidates, your application will be referred to the selecting official for employment consideration. To preview the application questionnaire, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/10615083 .

    Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

    • Administration and Management
    • Contracting/Procurement
    • Customer Service
    • Financial Management
    • Flexibility
    • Integrity/Honesty
    • Interpersonal Skills
    • Self-Management
    • Teamwork


    Please Note: If you meet the qualifications required for the job, you will receive an email invitation to complete the USA Hire Assessment. The invitation to the USA Hire Assessment will be sent from email address: (see application details).

    If you are asked to take the USA Hire Assessment, you will be presented with a unique URL to access the USA Hire system and must complete this assessment within 48 hours of being sent the email to be eligible for this job. Access to USA Hire is granted through your USAJOBS login credentials. Your results will be kept on record one year and used toward future jobs that require this USA Hire Assessment. You may not be allowed to re-take it for one year.

    Please note: It is important that you monitor your email daily, after you apply for the job so you don't miss the invitation. If you accidentally delete the invitation to the USA Hire Assessment or otherwise need the information re-sent (e.g., you feel you have not received it due to a SPAM filter), you should immediately contact (see application details) to request the invitation to be re-sent. Requests to re-send invitations to the USA Hire Assessment must be received by (see application details) . BEFORE expiration of the (48 hours) window described above. Please also monitor your Spam/Junk email folder to ensure you do not miss the link to take the USA Hire Assessment. If you do not meet the qualifications required for the job, you will not receive an invitation to complete the USA Hire Assessment.

    If you are found ineligible for the position:
    1. You will receive an email message notifying you of your ineligibility.
    2. Your USAJOBS account will be updated to reflect your ineligibility for the position.
    3. You will not be considered further for the position.
    Read more

    Background checks and security clearance
    Security clearance

    Not Required

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Suitability/Fitness



  • Required Documents

    VETERANS: If you wish to be considered under an applicable Veteran's Authority such as (VEOA, 30% or more Disabled vet, VRA, etc.), you must submit a copy of your Veteran's Documentation (DD-214 (Member 4 Copy preferred, however documentation provided must contain dates and character of service), VA letter, SF-15).

    • If you are a current active duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters.


    SPECIAL EMPLOYMENT CONSIDERATION: To receive consideration for a special appointment authority (severely disabled, Peace Corps or Vista volunteers,certain military spouses, etc.) you must submit all required documents supporting your claim.

    SF-50: Current and former federal employees must submit a Notification of Personnel Action, SF-50, that indicates grade, status, tenure and the full performance level (FPL) of the position held . Please do not submit an SF-50 for a cash/time off award.

    Please Note: Current permanent NCUA employees are not required to submit a Notification of Personnel Action (SF-50). Status will be confirmed by the Agency.

    CTAP/ICTAP: Federal employees seeking CTAP/ICTAP eligibility must submit proof of their eligibility:
    • Copy of agency notice;
    • Most recent performance rating; and
    • SF-50 noting current position, grade level and duty location.
    • To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must receive an 85 or above on the rating criteria for this position. For additional information, click CTAP .

    To apply for this position, you must provide a complete Application Package which includes:
    1. Resume
    2. Other supporting documents:
    • Cover Letter, optional
    • College transcript(s), if qualifying based on education or if a Basic Requirement
    • Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
    • DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities.
    • Non-competitive appointment authority documentation, if applicable.
    • Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal).
    • If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here .
    YOUR RESUME MUST provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement. When describing your experience in your resume, please be specific. We will not make assumptions regarding your experience. Please ensure that your resume includes the grade (if you are a current or previous federal employee), month and year that you began and ended for each position held or that position may not be credited toward meeting the specialized experience requirement. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating.

    YOUR RESUME MUST support your responses to the online questionnaire. Failure to provide support may result in a lower rating and/or you may be excluded from consideration. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



  • Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.



  • Fair & Transparent

    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.



    Equal Employment Opportunity Policy

    The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

    • Equal Employment Opportunity (EEO) for federal employees & job applicants
    Read more

    Reasonable Accommodation Policy

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

    Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

    • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
    • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
    • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

    You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

    Learn more about disability employment and reasonable accommodations or how to contact an agency.

    Read more Legal and regulatory guidance
    • Financial suitability
    • Social security number request
    • Privacy Act
    • Signature and false statements
    • Selective Service
    • New employee probationary period

This job originated on www.usajobs.gov . For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/548501600 . Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.



Requirements

See Job Description

 

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