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 Coordinator III - Program Coordinator for Pastoral Formation - Minneapolis, Minnesota, United States

Job information
Posted by: University of St. Thomas 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Education
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: Spanish - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: s9NpxkeAhFE6RvMI5Jbgq5UnF9VSR4 / Latpro-3744899 
Date posted: Jun-24-2020
State, Zip: Minnesota, 55401


Coordinator III - Program Coordinator for Pastoral Formation
Posted Date 5 days ago(6/18/2020 3:21 PM)
Number of Openings 1
Closing Date Open Until Filled
Type of Search Staff
Who May Apply This position is open to all qualified applicants.
Position Number 400608
St Paul
Department/Unit St. Paul Seminary School of Divinity
FLSA Status Non-Exempt/Hourly
Employment Type Full-Time Staff
Assigned Months per Year 12
Benefits Eligible Yes

The University of St. Thomas invites qualified candidates to apply for a Coordinator III - Program Coordinator for Pastoral Formation position within the St. Paul Seminary School of Divinity.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely all for the common good. A successful candidate will possess a commitment to the ideals of this mission.


The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits


This position assists the Director of Pastoral Formation in programmatic, administrative and clerical support. This includes preparing course and program materials, correspondence and messages, communications with faculty, staff, seminarians, field education supervisors, and parishes. Provides administrative assistance to the department by developing reports, tracking field education assignments for students, developing program materials, and related support. Coordinates J-Term and Summer Programs for the Department of Pastoral Formation. Reports to the Director of Pastoral Formation.


1. Provide administrative support for the Pastoral Formation Department:

  • Coordinate materials for courses that the pastoral formation department provides as part of the formation program. This includes preparing class materials, uploads to Canvas, book orders, syllabus preparation, etc.
  • Assist in securing speakers and organizational programming for all classes and programs offered by the Pastoral Formation Department.
  • Provide logistical support for J-Term Theology I & Pre-Theo II programs, March for Life, and summer programs: travel and housing coordination, planning, expenses, and execution of program content and materials.
  • Set up and tracking of teaching parish assignments including correspondence, monthly reports, mileage reimbursements, etc.
  • Scheduling of meetings for the Pastoral Formation Department and preparation of all necessary materials.
  • Maintain department files, SharePoint files, Teaching Parish files, course files.
  • Maintain Teaching Parish database.
  • Calendaring for the department, as well as for the Director's formation sessions.
  • Prepare reports for Administrative meetings and other meetings as requested.
  • Coordinate the Director's onsite visits to field education locations.

2. Assist the Director in developing programming for all aspects of the Pastoral Formation Department, including:

  • Creative class experiences for seminarians around topics relevant to parish ministry.
  • Training and ongoing formation of Teaching Parish Supervisors and Teaching Parish Committees.
  • Assist in planning, coordinating and managing summer programs: Spiritual Pastoral Ministry (DVPT 511), Pastoral Ministry to the Sick (DVPT 514), Spanish Language Immersion (DVPT 660), and Deacon Summer Placement (DVPT 742).
  • Manage program budgets, track expenditures and prepare necessary reports.
  • Work with Director of Pastoral Formation and other staff in response to outcomes identified in program evaluations.

3. Assist the Director in planning and coordination of J-Term pastoral programs:

  • Pre-Theology II J-Term Parish Placement (DVPT 202)
  • Theology I Diocesan Practicum (DVPT 513)
  • Theology I March for Life
  • Manage program budgets, track expenditures and prepare necessary reports.
  • Work with Director of Pastoral Formation and other staff in response to outcomes identified in program evaluations.

4. Fill-in as a back-up receptionist and for other ad hoc needs when other support is not available.


Minimum Qualifications

  • High School diploma or the equivalent (e.g., GED, etc.)
  • Four years of administrative support experience, preferably in higher education


On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

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