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 Supervisory Contract Specialist - Washington, District of Columbia, United States

   
Job information
Posted by: United States Agency for International Development (USAID) 
Hiring entity type: Government 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Government
Management - General
Operations - Other
Operations - Purchasing
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 575034700 / Latpro-3748736 
Date posted: Jul-31-2020
State, Zip: District of Columbia, 20027

Description

Duties

Summary

You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.  

This position is located in the  USAID Annex, 500 D Street, SW Washington, DC    in the Bureau for Management, Office of Acquisition and Assistance (M/OAA).

Learn more about this agency

Responsibilities

The incumbent will serve as a Supervisory Contract Specialist within the Cost, Audit & Support (CAS) Division or Washington Operations (OPS) unit within M/OAA at the U.S. Agency for International Development (USAID).

As a Supervisory Contract Specialist with the CAS Division , the position serves as the supervisor for the Overhead, Special Cost and Closeout (OCC) Branch and leads a team responsible for negotiating forward pricing indirect cost rate agreements, processing novation agreements, addressing Cost Accounting Standards (CAS) issues, and managing the closeout of USAID Washington administered awards.

Your duties will include the following:

  • Supervise a group of employees performing work up to the GS-13 level. Establish guidelines and performance expectations for staff and clearly communicate these through the formal employee performance management system.  Plan work to be accomplished, lead and motivate personnel, elicit their support and cooperation, evaluate their performance, satisfy EEO requirements, and maintain good employee morale.
  • Conduct negotiations to establish indirect cost rates and special costs for all USAID financed contracts, grants, participating Agency/resource support service agreements, and other agreements.
  • Assure contractor compliance with the Cost Accounting Standards and other applicable laws and regulations.
  • Provide advisory services and assistance to contractors and grantee officials on all matters pertaining to indirect costs, cost principles, cost accounting systems, and cost accounting standards.
  • Manage the closeout and de-obligation of excess funds applicable to awards issued by USAID/ Washington.

As a Supervisory Contract Specialist with the Washington OPS unit, the position serves as one of several Branch Chiefs reporting to one of several Division Chiefs within the Operations Unit. The incumbent manages and directs the performance of a full range of complex procurement activities for contracts, grants, and cooperative agreements in support of AID/Washington bureaus, offices, and overseas Mission programs worldwide.

Your duties will include the following:

  • Supervise a group of employees performing work up to the GS-13 level. Establish guidelines and performance expectations for staff and clearly communicate these through the formal employee performance management system. Plan work to be accomplished, lead and motivate personnel, elicit their support and cooperation, evaluate their performance, satisfy EEO requirements, and maintain good employee morale.
  • Manage and direct the performance of a full range of complex procurement activities for contracts, grants, and cooperative agreements in support of USAID/W bureaus, offices, and overseas Mission programs worldwide.
  • Provide expert procurement advice to senior officials on all acquisition matters, ensuring actions are executed in accordance with applicable laws, regulations, accounting standards, pricing practices and current business methods.
  • Negotiate procurement of products and services under a variety of contract/assistance mechanisms.
  • Manage procurement planning activities such as preparing and maintaining current acquisition plans, appropriate milestone charts, and related schedules.
  • Manage the administration of Cost Accounting Standards (CAS), to include the determination of adequacy and compliance of initial Disclosure Statement and future changes as required by FAR 30.
  • Participate in strategy and planning phases, evaluation of offers, negotiations, contract award, and contract administration.



Travel Required

Not required

Supervisory status

Yes

Promotion Potential

14 - The full performance level of this position is GS-14

Job family (Series)

1102 Contracting



Requirements

Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Time in grade must be met by the closing date of the vacancy announcement.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • Most recent SF-50 showing tenure code "1" or "2" (see Required Documents).

You must meet the Time-in-Grade requirements by the closing date of this announcement.  To meet these requirements, you must have served at least 52 weeks at the next lower grade level (or equivalent) of the position advertised in this vacancy announcement.



Qualifications

GS-14:  You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the  GS-13  grade level in the Federal service. One year of experience refers to full-time work; we consider part-time work on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position include:

  • Negotiating indirect cost rate agreements
  • Processing change of name and novation agreements
  • Analyzing and negotiating cost impact statements and contractors' non-compliance with cost accounting standards requirements and/or accounting system changes
  • Issuing final determinations on Accounting and Purchasing Systems
  • Resolving audit findings based on incurred cost audits of contractors and grantees.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience

CTAP / ICTAP candidates will be referred to the selecting official if they are found well qualified.  Well-qualified  means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned a score of  85 or higher;  be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.



Education

  1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

    and

  2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

  3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph 4.

  4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.



Additional information

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in the District of Columbia, we operate in more than 100 countries around the world, playing an active and critical role in the promotion of U.S. foreign policy interests. When crisis strikes; when rights are repressed; when hunger, disease and poverty rob people of opportunity; USAID acts on behalf of the American people to help expand the reach of prosperity and dignity to the world's most vulnerable people. USAID employees and contractors must commit to maintaining a workplace free of sexual misconduct, including harassment, exploitation, and abuse and adhere to USAID's Counter-Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit (see application details) . For more information about USAID, visit (see application details) .

This announcement may be used to fill additional vacancies.
 
These are Testing Designated Positions (TDP's) under the Agency's approved Drug-Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Moving and relocation expenses are not authorized.

Mythbuster on Federal Hiring Policies:

(see application details) . 

EEO Policy:  EEO Policy Statement .

Reasonable Accommodation Policy:  Reasonable Accommodation Policy Statement .

Veterans' Information:   Veterans Information .

Telework:  (see application details) .

Selective Service Registration:  (see application details) .

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual.  Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities.  Although an individual's conduct may be relevant in any employment decision, including behavior during periods of unemployment or evidence of dishonesty in handling financial matters, a financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of unfavorable suitability or fitness determination.

Read more

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determine if your resume supports your answers to the assessment questionnaire. If your resume does not reinforce your responses to the online assessment questionnaire, it will affect your eligibility for further consideration. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we will rate you as ineligible. We will refer all candidates that we rank as  Highly Qualified  to the hiring manager, and they  may invite the referred applicants for an interview. 

The scored occupational questionnaire will evaluate you on the following competencies:

  • Leadership and Management
  • Planning and Evaluation
  • Technical Competence
  • Problem Solving
  • Interpersonal Skills
  • Written Communication


To preview questions please click here . Read more

Background checks and security clearance
Security clearance

Secret

Drug test required

Yes



Required Documents

  • Resume showing relevant experience.
  • CTAP ;  ICTAP  Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area.
  • If this position requires proof of higher education, you must include a copy of your transcript  (unofficial or official)  or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to  (see application details)  for more information. Please be advised that an  official transcript will be required  if you are selected for the position.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (Career) or "2" (Career-Conditional), and type of position occupied.
  • Veterans' documentation, if requesting consideration under any Veterans' hiring eligibilities ( veterans' preference  and  Veterans Employment Opportunities Act ). If seeking eligibility based on any other special hiring authority (e.g. disabled veteran, Schedule A,  special hiring programs ).
  • Peace Corps letter



Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Working for USAID offers comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System. You can explore the benefits offered to most Federal employees at  (see application details) .   USAID's headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center on 14th Street and Pennsylvania Avenue, N.W., on the Federal Triangle Metro Blue and Orange Lines. The office is within walking distance of restaurants, shops, museums, and the Washington Monument.  A physical fitness facility and food court are on site. You may be eligible for telework per Agency policy.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.



Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.



Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

Read more

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Read more Legal and regulatory guidance

  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period



Requirements

See job description

 

United States Agency for International Development (USAID) requires you to fill in their on-line form which will open in a different window.

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