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 Executive Assistant - Los Angeles, California, United States

   
Job information
Posted by: Broadcast Music, Inc. (BMI) 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: No relocation assistance provided 
Position functions: Administrative - Receptionist/Secretarial
Customer service & support
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Spanish - Fluent
 
Minimum education: Bachelor Degree 
Minimum years experience:
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 2172 / Latpro-3751069 
Date posted: Aug-27-2020
State, Zip: California, 90069

Description

Provides executive administrative support to the SVP Creative, in a fast-paced environment.

Interacts with BMI team members at all levels, Board Members, outside C-Level officers, prominent affiliates and other high-level industry contacts on a regular basis.
Screens incoming correspondence and responds independently when appropriate.
Manager high volume of calls and screens calls made to the SVP, Creative's office.
Arranges heavy travel and itineraries; complies travel-related meeting documents as requested.
Prepares expense reports and check request as needed.
Composes and drafts correspondence as requested.
Handles confidential information.
Schedules meetings, lunches, and events as required.
Assists with special projects as needed.
Supports BMI's Core Values and cultivates a culture of diversity and inclusion.
Regular attendance
Other duties as assigned.


Requirements

Bachelor's Degree or equivalent preferred.

Minimum 3-5 years executive administrative experience, preferably to upper-level executives; music industry experience strongly preferred.

Exceptional professionalism.
Exceptional ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.
Exceptional organizational skills and attention to detail.
Excellent oral and written communication skills.
Bilingual (English/Spanish) preferred.
Excellent phone manner.
Excellent ability to work independently and with good judgment.
Strong ability to prioritize multiple assignments to meet deadlines.
Strong ability to read, analyze and interpret general business periodicals and professional journals.
Strong ability to effectively present information and respond to questions from groups of managers, affiliates, industry contacts, and the general public.
Strong ability to establish a constructive and informative relationship with team members, management, outside vendors and industry contacts.
Strong proficiency in Microsoft Office (i.e. Word, Excel, Outlook)
Strong proficiency in creating Powerpoint presentations.
Strong keyboarding and proofreading skills.
Travel as needed.

 

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