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 Personal Secretary - Carson City, Nevada, United States

   
Job information
Posted by: Nv State Assembly 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Receptionist/Secretarial
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: B3WPuMti0r5fOE559fXfV3rq5pmemd / Latpro-3752051 
Date posted: Aug-27-2020
State, Zip: Nevada, 89701

Description

The Nevada Assembly is seeking full-time, temporary staff to work five months for the 2021 Legislative Session in Carson City. The 2021 Session begins February 1, 2021, and ends May 31, 2021. Training for this position commences on January 4, 2021. All positions with the Assembly are nonpartisan. Click here to go directly to the Assembly’s employment page.

DESCRIPTION

The personal secretary is responsible for providing clerical and administrative support to an Assembly member. This position serves as the first point of contact in a legislator’s office and assists the legislator in communications with other legislators, constituents, lobbyists, staff, governmental agencies, the media, and the general public. A personal secretary’s duties include greeting visitors, answering telephone calls, making travel arrangements, maintaining the member’s calendar, and tracking the progress of legislative bills. The personal secretary is also responsible for researching constituent concerns; drafting letters and memoranda; generating reports; preparing outlines, presentations, spreadsheets, and databases when required; and maintaining files. Personal secretaries maintain strict confidentiality and professional conduct at all times.

EDUCATION AND EXPERIENCE

  • Graduation from high school or equivalent education.
  • Three years of relevant work experience as a secretary or administrative assistant or an equivalent combination of education and experience is preferred.
  • Experience with Microsoft Office Suite.
  • Bilingual skills welcome but not required.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Applicants must demonstrate thorough knowledge of the English language, grammar, and punctuation and possess excellent interpersonal and communication skills. Candidates must also have experience with computer applications and have the ability to:
  • Conduct oneself in a manner that sustains the integrity of the legislative institution and supports the tenets of representative democracy.
  • Maintain strict confidentiality and discretion.
  • Present a calm, professional appearance and demeanor in the workplace at all times.
  • Work within the standards and guidelines established by the Nevada Assembly.
  • Complete assigned tasks in a timely manner with minimal supervision.
  • Prioritize multiple tasks and work within tight deadlines.
  • Work calmly and efficiently under stressful conditions.
  • Communicate and interact with legislators, constituents, lobbyists, staff, governmental agencies, the media, and the public in a courteous, respectful, and professional manner.
  • Accept and follow direction.
  • Follow projects through to completion.
  • Work long days and weekends whenever necessary.
  • Assist other Assembly staff when needed.

WORKING CONDITIONS

  • Persons performing the duties for this position are expected to:
  • Read for extended periods.
  • Work early, extended hours, and a seven-day workweek when necessary during session.
  • Work in shared office space.
  • Sit or stand for extended periods.

SALARY RANGE

Hourly rate: $14.6738 – $27.9142; daily rate: $117.39 – $223.31. During the legislative session, which begins February 1, 2021, and ends May 31, 2021, session staff are paid a daily rate seven days per week. Prior to session convening and after session has ended, staff are paid at an hourly rate for actual hours worked.

TO APPLY

Please submit an Assembly Employment Application and the multipage Supplemental Employment Questionnaire (Assembly Employment) to the Chief Clerk of the Assembly at the email address shown below. Applicants who have not previously worked for the Nevada Assembly must complete a skills assessment.

CLOSE DATE

October 1, 2020 SUBMIT APPLICATION AND DIRECT INQUIRIES TO: Susan Furlong Chief Clerk, Nevada Assembly Legislative Building, Room 1109 401 South Carson Street Carson City, Nevada 89701-4747 Phone: (775) 684-8555

Click to apply!

The Nevada Assembly is an Equal Opportunity Employer


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Requirements

None

 

Nv State Assembly requires you to fill in their on-line form which will open in a different window.

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Follow the application instructions in the Job Description.