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 Administrative Officer - Washington, District of Columbia, United States

   
Job information
Posted by: United States Agency for International Development (USAID) 
Hiring entity type: Government 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Other
Government
Management - General
Non Profit
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 578778900 / Latpro-3754399 
Date posted: Sep-15-2020
State, Zip: District of Columbia, 20027

Description

Duties

Summary

OIG is responsible for preventing and detecting fraud, waste, abuse, and violations of law, and for promoting economy, efficiency, and effectiveness of USAID programs. OIG provides oversight of the U. S. African Development Foundation (USADF), the Inter-American Foundation (IAF), and Millennium Challenge Corporation (MCC).

Learn more about this agency

Responsibilities

As an Administrative Officer in the Administration and Overseas Operations (AOO) division within the OIG Office of Management, you will:

Report to the Director of the Administration and Overseas Operations (AOO) division and serve as senior advisor to the Deputy and Assistant Inspector General for the Office of Management on matters pertaining to records management, facility management, travel, security, general administration, and contracting/procurement functions at a domestic and international level.

Provide direct supervision to a team of overseas OIG management staff responsible for a broad range of regional management functions for the OIG. This team coordinates management functions, dessiminates policies, and provides direct customer support across all Office of Management functions including human capital, information technology, travel, facilities and space, and financial resources

Make authoritative recommendations, exercise professional judgment, initiative, and executive leadership while directing, coordinating, and representing assigned programs and initiatives.

Direct long-range and annual work planning and provides definitive guidance to subordinate managers in major problem areas; apply knowledge of regulatory requirements, objectives, and goals through studies, research findings, reports, regulations, and conferences with personnel.

Maintain liaison with key personnel within the Department of State, USAID and OIG to obtain, clarify or disseminate pertinent information.

Provides assistance and advice; identifies and resolves problems which could have significant OIG-wide impact.

Provide guidance for the preparation, presentation, formulation, justification, and execution of administrative process and programs, which includes an in-depth knowledge of organizational agreements, internal policies, applicable precedents, agency manuals, directives, and research materials.

Ensure that proper procurement processes are followed for the acquisition of goods and services and the execution of contracts and leases and that the integrity of the procurement process is upheld; supervise all procurement, certifying availability of funds and need for all purchases in accordance with applicable regulations.



Travel Required

Occasional travel - Occasional travel (less than 25%) will be required; incumbent must be willing and able to travel both domestically and internationally.

Supervisory status

Yes

Promotion Potential

15

Job family (Series)

0341 Administrative Officer

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Requirements

Conditions of Employment

  • U.S. Citizenship required
  • Must be able to obtain and maintain a Secret security clearance
  • Designated and/or random drug testing required
  • Relocation expenses WILL NOT be paid
  • International and overnight travel will be required.
  • Registration with the Selective Service System is required, if applicable.

Applicant must meet all eligibility and qualification requirements by the closing date of this announcement.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One (1) year at the GS-14 level (or equivalent) is required to meet the TIG requirements for the GS-15 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

Additional information

Selectee will be required to file a Financial Disclosure Statement. 

Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. If selected, at the time of appointment, selectees will be required to update the OF-306.



Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to GS-14 (or equivalent) in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Specialized experience may include but not limited to: developing strategies for planning and implementing financial policies and guidelines; participated in logistical studies and surveys; procedures and management controls of financial payments, allowances, and reimbursements; long-range and short-range planning on administrative management matters and projects; personnel management and establishing hiring panels; facilities management, and contracting and procurement administration.

Qualifications must be met by the closing date of this vacancy announcement.



Education

There is not an educational requirement associated with this grade level in this occupational series.



Additional information

More than one selection may be made using this announcement if future vacancies become available.

The U.S. Agency for International Development is a part of E-Verify. E-Verify provides an automated link to Federal databases to help employers determine employment eligibility of new hires and the validity of the social security numbers. Please note that travel and relocation expenses will not be paid. Additional selections may be made from any certificate of eligibles that result from this announcement.

DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

TESTING DESIGNATED POSITIONS: These are Testing Designated Positions (TDPs) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency. SELECTIVE SERVICE:The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position. For further information concerning Selective Service requirements, please visit:

(see application details)

EEO Policy Statement

Reasonable Accommodation

Telework

People with Disabilities

Read more

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100. You will be rated on your qualifications for this position as evidenced by the education, experience, and training you report on relative to this positions that show the degree to which you possess the competencies listed on this vacancy announcement. Paid or unpaid experience will be considered.   USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checks from previous employers may be disqualified. This position requires the following core competencies:

  • Administration and Management
  • Contracting/Procurement
  • Strategic Thinking
  • Oral Communication
  • Written Communication

Note:  Your answers to the assessment questions, which attest to your work experience, must be supported in your resume.


To preview questions please click here . Read more

Background checks and security clearance
Security clearance

Secret

Drug test required

Yes



Required Documents

Documents that are required for verification of eligibility, if applicable:

  • Resume
  • Most recent performance appraisal (if you are a current federal employee)
  • Status candidates must submit a recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code 1 or 2, and type of position occupied.
  • Proof of government service documenting that you have met the time-in-grade requirements.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.



Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.



Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

Read more

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Read more Legal and regulatory guidance

  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period



Requirements

See job description

 

United States Agency for International Development (USAID) requires you to fill in their on-line form which will open in a different window.

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