MOTLOW STATE COMMUNITY COLLEGE
is accepting applications for the following position:
Assistant Vice President for Business and Finance
Position number: B99914
REPORTS TO: Executive Vice President for Business and Finance
SUPERVISES: One (1) Bursar, one (1) Accountant III, one (1) Accountant I, one (1) Purchasing and Contract Specialist and works closely with Tennessee Board of Regents staff that prepares the College’s payroll.
Motlow State is the fastest growing college in Tennessee. We are located in the beautiful rolling hills of middle Tennessee and have four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.
•Master’s Degree or CPA license.
•Bachelor’s Degree – Major in Accounting.
•Five years of increasingly responsible accounting experience.
•Three years of supervisory experience.
•Higher education work experience.
•Experience with Banner by Ellucian software.
•Experience reviewing and preparing financial statements.
The Assistant Vice President for Business and Finance (AVPBF) is responsible for Business Office functions, purchasing, contracts, payroll, and accounting operations for Motlow State Community College (MSCC) and the Motlow College Foundation. The AVPBF will assist with all areas in the Business and Finance unit which includes Facilities, Financial Aid, Information Technology, Motlow College Foundation and Safety and Security as needed.
Major Duties and Responsibilities:
(Duties and responsibilities listed are examples of work performed and may be modified as needs of the College may dictate)
•Develops and maintains an acceptable accounting system for MSCC and Motlow College Foundation.
•Coordinates year-end closing process and prepares annual financial statements for MSCC and Motlow College Foundation in accordance with generally accepted accounting principles.
•Maintains software for accounting system and implements upgrades.
•Implements policies pertinent to procurement and affects all procurement through implementation and maintenance of software (SciQuest) for automation of purchasing process.
•Develops, implements, and monitors procedures for all fiscal service operations to ensure that adequate internal controls are maintained.
•Ensures proper oversight for receipt and accounting for revenues.
•Reviews and approves relevant payroll documents and applicable documents to be filed with State and Federal agencies.
•Oversees the implementation, upgrades, and maintenance of Administrative Software for student billings and receivables as it relates to student accounts, calculation of fees, and collection of fees related to registration.
•Coordinates and implements the automation of posting financial aid payments to student accounts and the physical disbursement of checks to students.
•Maintains budget control, assists with budget process and coordinates automation implementation for MSCC.
•Reviews and approves all transactions for accounts payables and receivables as well as maintain software and implements upgrades.
•Prepares analyses and other data and coordinates efforts of fiscal staff to ensure that all information is provided as requested by auditors during audit cycles by state comptroller’s office.
•Manages cash and reporting for federal and state funds, including Title IV funds, state appropriations, contracts, and grants and maintains appropriate documentation depository.
•Maintains and coordinates maintenance, training, oversight, and security of the Banner Finance system.
•Serves as the Contract Agent for the College.
•Develops and ensures that Business Office policies are enforced.
•Promotes compliance with standards promulgated by the College’s accrediting agencies such as SACSCOC, NACUBO, and any other applicable agencies.
•Assists with all departments in the Business and Finance unit including Facilities, Financial Aid, Information Technology, Motlow College Foundation and Safety and Security, as needed.
•Other duties as assigned by the Executive Vice President for Business and Finance.
Other Critical Skills:
•Demonstrated effective and efficient verbal and written communication.
• Knowledge of fund accounting and financial report preparation.
•Contract and grant management expertise.
•Ability to prioritize and work on multiple and diverse projects with deadlines.
•Comprehensive understanding of higher education.
•Knowledge of and commitment to affirmative action and equal employment opportunity.
•Proven track record to work with cross-functional teams and to foster teamwork.
Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.