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 Administrative Manager - Poulsbo, Washington, United States

Job information
Posted by: Hood Canal Coordinating Council 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Receptionist/Secretarial
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: AdK0YjZJmanQ5Pl0yPH8upInjgBT16 / Latpro-3756372 
Date posted: Oct-01-2020
State, Zip: Washington, 98370


Hood Canal Coordinating Council is seeking an Administrative Manager

Posted:    September 29, 2020

For first Consideration:  Apply by October 18, 2020

Position:  Administrative Manager


Position Overview--This full-time position offers benefits, teleworking and a flexible schedule.

The Administrative Manager will maintain, administer, facilitate, coordinate, and support the organization, and provide human resources management to a group of professionals.

HCCC Background--The Hood Canal Coordinating Council (HCCC) was established in 1985 as a watershed-based council of governments consisting of the five governments in the Hood Canal watershed: Jefferson, Kitsap and Mason Counties and the Port Gamble S’Klallam and Skokomish tribes. For more information visit our website.


Administrative Duties and Responsibilities

  • Supports the management of the organization
  • Administers and ensures compliance according to state and federal requirements
  • Communicates with Board of Directors and community 
  • Coordinates and attends monthly Board of Directors meetings
  • Supports staff to meet organizational objectives
  • Develops and maintains procurement procedures; processes grants and contracts
  • Purchases supplies and equipment
  • Manages office vendors, contractors, and leasing, facilities and insurance agents

Human Resources Duties and Responsibilities

  • Maintains a comfortable, safe, flexible workplace with a culture of open communication where ideas are valued, employees are respected, work is meaningful, and morale is high  
  • Helps manage personnel processes and ensures consistency with federal and state laws such as:


    • Recruiting
    • Hiring
    • Policies
    • Job descriptions
    • Compensation
    • Health insurance benefits
    • 401(k) retirement plan
    • Safety program
    • Performance evaluations
    • Training and development
    • Records
    • Forms


Education and Experience

Bachelor’s degree in Business Management or Human Resources, or Professional Human Resource/Sr. Professional Human Resources (PHR/SPHR) certification, or equivalent experience.

Requires at least five years of experience working in an office/department manager capacity or the field of human resources, or a combination of education and/or training and/or experience, which provides an equivalent background needed to perform the duties. Experience working for a non-profit or government organization is a plus. A sense of humor is welcomed. 


Knowledge, Skills and Abilities

  • Office management
  • Human resources concepts, practices and policies
  • Collaboration skills
  • Microsoft suite of office products
  • Google suite of applications (Mail, Calendar, Contacts)
  • Cloud-based storage, file and document management
  • Human Resources Information System general knowledge

Ability to:

  • Work independently
  • Communicate effectively to convey accurate information
  • Make administrative/procedural decisions and judgments
  • Gather data, compile information, and prepare reports
  • Streamline processes and systems for maximum efficiency
  • Develop and maintain recordkeeping systems
  • Write work instructions


Work Location/Conditions--Work is conducted at a telework location, in the Poulsbo, Washington office, and occasionally in various locations throughout the Hood Canal area. The position involves some walking, bending, reaching, sitting or standing. Essential tasks require typing/keyboard skills, phone usage, reading, speaking and listening. Lifting and carrying of materials, equipment or other items weighing up to 20 lbs. may be required occasionally with use of cart.  


Equal Employment Opportunity--The Hood Canal Coordinating Council is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, ancestry, sex, marital status, sexual orientation, transgender status, age (40 and over), pregnancy and childbirth, honorably discharged veteran or military status, disability, HIV and/or Hepatitis C status, use of a trained guide dog or service animal by a person with a disability, or other protected class under federal, state or local law. Our organization is committed to employing, advancing in employment, and otherwise treating qualified individuals with disabilities without discrimination based on their physical or mental disability in all employment practices.


Compensation and Benefits--$27.07 - $30.45 per hr. (depending upon qualifications and experience). Benefits package includes health insurance, 401(k) retirement plan, paid time off, telework opportunity, and flexible work environment.  


How to Apply— For first consideration, submit cover letter and resume to apply by October 18, 2020. Cover letter:  Include your ideas for successful virtual onboarding of a new employee.  Interviews will be conducted via virtual teleconference. Top candidates will be contacted by email and/or telephone for an interview. 


Notice--This announcement conveys information essential to understanding the scope of the job and the general nature and level of work performed by an incumbent. The descriptions should not be construed to imply that these requirements are the only duties, efforts, responsibilities and qualifications for this job.  


Upload Your Resume & Apply to start the process!
For first consideration, submit cover letter and resume to apply by October 18, 2020.

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