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 ADMINISTRATIVE OFFICER - Jackson, Mississippi, United States

   
Job information
Posted by: Federal Bureau of Investigation (FBI) 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Receptionist/Secretarial
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: vki5DT7LEWqL02AkK2Wo51idFhfrwj / Latpro-3756499 
Date posted: Oct-02-2020
State, Zip: Mississippi, 39213

Description

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors.

Who May Apply

Open to all qualified U.S. citizens.

NOTE: CURRENT PERMANENT FBI EMPLOYEES MUST APPLY FOR THIS JOB OPENING THROUGH THE LEADERSHIP SELECTION TOOL (LST) JOB POSTING 20202604, UNLESS EMPLOYEE IS CLAIMING VETERANS' PREFERENCE.

Job Summary

Position: Administrative Officer (AO), GS 13/14

Division: Jackson Field Office

Squad/Unit: Squad 2B1

Location: Jackson, MS

Working Hours: M-F 9:00 AM – 5:30 PM

Number of Positions Available: 1

Duration: 5 Year Term Only

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Questions regarding this opening should be directed to the Leadership Selection Unit (LSU) in the Human Resources Division (HRD) at 202-324-5605.

Key Requirements
  • Must be a US citizen.
  • Must be able to obtain a Top Secret Clearance.
  • Must pass the Senior Leader Leadership Skills Assessment (LSA) (Please see the What to Expect Next Section)
  • Must pass the Senior Leadership Interview Process (SLIP) (Please see the What to Expect Next Section)
Position Information

The Jackson Field Office covers the State of Mississippi, operates seven RAs, and has two judicial districts. The City of Jackson enjoys a moderate climate all year-long, housing is very affordable with low taxes, and the nearby Barnett Reservoir offers opportunities for all forms of water sports and recreation. The Jackson area has excellent options available in both public and private K-12 education. Mississippi also has several excellent universities, abundant hunting/fishing and outdoor recreational venues, and a vibrant casino/entertainment industry.

This position will be a five-year term position with no option to extend. Incumbent will not have the option to re-compete for the position at the end of the term.  The incumbent must apply for another vacancy, be placed in a position at the current GS grade level at HQ (cost transfer), or step down to a non-management positions in their same location.

Major Duties

The AO serves as the highest ranking Professional Staff manager tasked with setting the strategic vision on how to best align resources, build teams, develop succession plans and collaboratively work as a part of the Jackson Field Office Executive Management team.

The selectee will be responsible for providing oversight for approximately 80 Professional Staff employees, with direct reports to include but not limited to one SAS, one SITS, and one TM. The AO has the responsibility for the management, oversight and direction of the administrative/technical functions which support the operations and investigative mission of the Field Office.

The AO performs, or directs the performance of, administrative work in all or nearly all the following areas: human resources management, general administrative management, budgeting/contracting and fiscal responsibility, procurement, property, space management, and files/records management.

The AO is responsible for interpreting administrative policies/procedures, developing and implementing local policies/procedures, defining administrative requirements, and/or providing advice to Division management on related issues as well as communication and coordination with FBIHQ units. The AO will work with the Administrative ASAC to implement the direction of programs and resolve any administrative issues.

The AO is a regular participant in senior staff meetings and is called upon frequently to justify, defend, and/or negotiate resource requirements to satisfy the needs of the Field Office. The AO is relied upon heavily for advice and guidance in a broad range of support areas, especially in the areas of budget, financial, and HR management of the Field Office and to negotiate with government and private sector personnel regarding procurement and space/facilities. Preference will be given to those applicants with supervisory experience.

This position will be a five-year term position with no option to extend. Incumbent will not have the option to re-compete for the position at the end of the term.  The incumbent must apply for another vacancy, be placed in a position at the previous GS grade level at HQ (cost transfer), or step down to a non-management positions in their same location.

Qualifications and Evaluations

Please make sure your specialized experience or equivalent education can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

All applicants will be rated on the following Competencies:

  • Communication
  • Interpersonal Ability
  • Leadership
  • Problem Solving/Judgment
  • Initiative
How To Apply

The following instructions outline our application process:

Step 1: Click the "Start" button to begin an application. You will be prompted to either Sign In to continue the application or to register with FBIJOBS if you don't already have an account.

Step 2: Follow the Step by Step process to submit an application. You will be guided through each step in the process. You are required to complete all sections of the application to successfully submit your application.

Required Documents

To apply for this position you must provide a complete application package by the closing date, which includes:

    1. Your resume (required) and cover letter (optional)
    2. A complete assessment questionnaire (required)
    3. Other supporting documents (if applicable):
  1. Notification of Personnel Action, SF-50
  2. Most recent Performance Appraisal.  Please Note: This does not apply to current FBI employees.
  3. For Veterans: DD 214, and for Disabled Veterans: DD214, SF-15, and VA letter dated 1991 or later

You must complete this application process and submit any required documents by 11:59 p.m. (EST) by the closing date of this announcement.

What to Expect Next

Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Further Evaluation of Qualified Candidates


All candidates considered for an interview, will be invited to complete the Senior Leader Leadership Selection Process (SL LSP). The assessment consists of the
following components:
1. Leading Skills Assessment (LSA)
2.Senior Leadership Interview Process (SLIP)

Overview of the Senior Leader Leadership Selection Process:

The SL LSP standardizes the requirements and application process for all candidates, improves transparency and feedback about the selection process. The program is based on the FBI Leadership Competency Model.

SL Leadership Skills Assessment (LSA):


The LSA is a standardized assessment which evaluates and measures leadership behavioral abilities and skills, ensuring leaders in all jobs categories meet the FBI's standards of proficiency in management and leadership. The LSA takes place via the telephone and simulates a "day-in-th-life" of a front line leader or senior leader, with a candidate assuming a management role during the evaluation. Candidates will be presented with scenarios that require them, as the manager, to make crucial leadership decisions. Candidate will be scored on how they handle these situations and embody the FBI's Leadership Competencies. A passing LSA score allows you to continue towards becoming ready to apply to leadership positions in the FBI. There are no specific study guides for the LSA and the behaviors assessed are not something that one can memorize. The LSA scenarios were designed to take into account the various backgrounds of candidates while assessing the management or leadership competencies within a familiar environment. In the SL LSA, candidates are assessed based on how they demonstrated the 12 FBI Leadership Competences during all of the scenarios. The best approach to take the SL LSA is to use study time wisely, relax, and be oneself during the interactions.

SL Interview Process (SLIP):

The SLIP is a standardized assessment that helps determine an employee's eligibility to apply for senior leader positions. It will give hiring managers a standardized, unbiased view of each candidate's workrelated competencies. The SLIP is a requirement for eligibility to apply for FBI senior leader positions. The SLIP ratings do not expire.

The SLIP is a standardized assessment, where the questions, materials, scoring guidelines, and administration rules have been determined in advance and will be administered equitably for all candidates.

The Interview: (Duration - 42 minutes)

The candidate will be asked seven (7) questions, each of which refers to a dimension determined to be related to the duties and challenges of senior leaders at the FBI. Candidates must provide unclassified examples of situations s/he faced with leadership challenges and use the STAR format (explain the situation/task; the candidate's actions;and the resulting outcome). Candidates may use examples from work, civic, and/or volunteer situations. Candidate will be evaluated on eight (8) dimensions.

For the interview, candidates must be familiar with the competencies and dimensions assessed in the SLIP (refer to the FBI Leadership Competency Model for definitions). Candidates must understand his/her own accomplishments, strengths, and limitations relative to the assessed competencies and be able to articulate them in the interview. Candidates should consider using the situation/task , ~ and result format when providing competency examples during the interview.

Benefits

The FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

This link provides an overview of the benefits currently offered to Federal employees:  http://www.opm.gov/insure/new_employ/index.asp

Additional Information

Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.

The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.

Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.

Management may select at any grade for which this position has been announced.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.

Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing Unit, Administrative Unit, and the international Operations Unit of their application to apply.

If you are hired, you will be required to serve a two-year probationary period. Probationary employees are generally precluded from being considered for other FBI job opportunities until 12-months of their probationary period has concluded.

FBI employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.

Veterans' Preference

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume and application. Your veterans' preference entitlement will be verified by the employing agency. 

If you are an applicant claiming veteran’s preference entitlement, you must submit upon the closing of this announcement a copy of your DD-214, VA letter as applicable; or other official documentation. Failure to provide the supporting documents may result in you receiving consideration only for the preference that can be supported.

Nepotism

Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative’s appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities.  If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE_ACCOMMODATIONS@ic.fbi.gov, telephone at 202-324-2158, or FAX at 202-324-3976.  Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests.  Please do not submit your application and/or any questions unrelated to reasonable accommodations.  Should any applications be received, they will not be forwarded for consideration during the hiring process.

How To Attach Documents

To attach documentation as part of your application, please follow the instructions below.

Step 1: Follow the steps of the application process until you reach the Attachments step.
Step 2: Click "Add Attachment".
Step 3: Select the appropriate Attachment Type (or "Other" if one is not available).
Step 4: Populate the "Attachment Purpose" field. Click "Continue".
Step 5: Choose the device on which the attachment is located.
Step 6: Upload the desired attachment.
Step 7: To add additional attachments at this point in the application process click the "+" on the Attachments step.

To attach documentation to your Global Profile please follow the instructions below:

Step 1: Login to your FBI Jobs account, and click "My Submissions".
Step 2: Click the "Add Attachment" located under the "Cover Letters and Attachments" section.
Step 3: Follow steps 3 - 6 above.

You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.


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Requirements

None

 

Federal Bureau of Investigation (FBI) requires you to fill in their on-line form which will open in a different window.

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Follow the application instructions in the Job Description.