Job Requirements and Minimum Qualifications
Duties may include but are not limited to the following:
- Analyze requisitions to verify completeness and accuracy and to determine the type of materials, supplies or equipment required; confers with the requesting department to ensure that information is correct, that order parameters are understood and to provide information regarding products and suppliers.
- Coordinate with vendors and department staff to research and evaluate information required to prepare specifications.
- Obtain verbal or written price quotations or assist in preparing formal specifications and bid packages as required; open and evaluate bids, recommend award of such bids, and prepare necessary documentation.
- Prepare requests for proposals, negotiate terms and administer varied service contracts.
- Supervise, plan, coordinate, schedule and evaluate the work of staff assigned to unit; participate in the training of staff; participate in the selection of personnel; recommend and/or implement hiring, promotion, discipline, suspension and discharge of assigned employees.
- Develop long-range purchasing goals to maximize buying potential.
- Interview sales persons, visit manufacturers and vendors, attend demonstrations, and obtain samples and literature from potential suppliers; explain purchasing policies and procedures to potential vendors; obtain comparative data regarding price, quality, quantity and availability of materials, supplies and equipment.
- Place orders and negotiate with vendors as required if changes in purchase terms are required; expedite purchase orders, determining the reason for delivery or other problems and following up as necessary; work with departments to reconcile invoices and to solve delivery, quality and other problems that arise.
- Maintain records and prepare reports, including vendor performance; assist in determining reorder points and in determining practicable order quantities for materials and supplies.
- Conduct group and/or individual training for County employees on County purchasing policies and procedures.
- Monitor inventory levels in Central Supply Warehouse and place orders accordingly. Maintain records relating to inventory control, supervise and direct annual Central Supply inventory.
- Monitor developments in the purchasing field and recommend improvements to policies and procedures.
- Coordinate the pickup and distribution, and eventual disposal of surplus County equipment.
- Perform other related duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience:
Associate’s degree or equivalent, from an accredited college or university in Business Administration, Purchasing, Finance, Accounting, or a related field; or Certification in Purchasing Management; and one (1) year as a Buyer Trainee with the County of Mendocino.
Associate’s degree or equivalent, from an accredited college or university in Business Administration, Purchasing, Finance, Accounting, or a related field, or Certification in Purchasing Management; and, two (2) years of progressively responsible purchasing experience involving cost determination, bid preparation, bid comparison, vendor selection, and expediting or other duties (preferably in a government agency); or,
A combination of related education, training and experience that is equivalent to four (4) years of progressively responsible experience involving cost determination, bid preparation, bid comparison, vendor selection, and expediting, or other duties equivalent to that of Buyer Trainee (preferably in a government agency).
Licenses and Certifications:
Valid State Driver's License
Forklift Operator’s Certification within six (6) month of appointment.
Knowledge, Skills, and Abilities
- Principles, practices, and methods of public purchasing, including competitive bid procedures.
- Standard price and purchasing reference sources for materials and supplies.
- Applicable federal, state and local laws and regulations.
- Principles of business administration and economics as applied to the purchasing function.
- Record keeping, report preparation, filing methods and records management techniques.
- Principles and practices of governmental accounting as related to purchasing.
- Principles and practices of inventory control.
- Principles and practices of supervision and training.
- Collective bargaining agreement provisions applicable to assigned staff.
- Countywide personnel policies.
- Preparing and presenting training on policies and procedures.
- Standard business arithmetic, including percentages and decimals.
- Standard office practices and procedures.
- All computer applications and hardware related to performance of the essential functions of the job.
- Reading and interpreting purchase requests, plans, drawings and specifications.
- Preparing clear, accurate, and concise reports, specifications, correspondence and other written materials.
- Translating user requirements into appropriate specifications.
- Buying effectively with regard to quantity, quality, and price.
- Analyzing bids, evaluate responses and recommend award of contracts
- Scheduling and coordinating projects, organize work, set priorities, meeting critical deadlines and make sound independent decisions.
- Supervising, planning, organizing, reviewing and evaluating the work of assigned staff.
- Researching, compiling, and summarizing a variety of informational and statistical data and materials.
- Using tact, discretion, initiative and independent judgment within established guidelines.
- Composing clear and concise correspondence, reports and other written materials.
- Conducting training sessions to groups or individuals.
- Making accurate arithmetic calculations.
- Maintaining accurate records and files.
- Operating a forklift to load and unload stock.
- Communicating clearly and effectively, both orally and in writing.
- Using a computer terminal to accurately and rapidly enter and retrieve data and information.
Mental and Physical Ability to:
- Establish and maintain effective working relationships with a variety of individuals.
- Read, analyze and interpret professional periodicals and journals, technical procedures and government regulations.
- Accurately add, subtract, multiply and divide whole numbers, common fractions and decimals.
- Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Deal with problems involving several concrete variables in standardized situations.
- While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; climb or balance; stoop; bend or twist at the waist; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 40 pounds; and occasionally required to lift, push and/or move objects weighing in excess of 75 pounds.