Position Objective
The Grant Administrator will lead the effective and efficient administration of a complex grants portfolio, throughout the entire post-award life-cycle, from planning, implementation, monitoring, sub-contract management and grant close-out procedures. He/she will provide expertise and leadership to post award management requirements, ensuring compliance with all funder regulations, policies and procedures. Additionally, this position will act as the administrative lead and high level project manager on all post-award matters.
Essential Functions
- Proactively monitor and manage grant progress, to ensure project goals are met. Identify barriers to workflow, efficiency and participate in issue resolution. Communicate required actions to all related parties. Share "best practices" with colleagues.
- Review award notices to verify accuracy of awards and obligated fund balances. Make recommendations in order to maintain fidelity to the notice of award, including extensions and modifications. Interpret and apply federal and state rules, regulations and compliance requirements; assist program partners in understanding applicable regulations and policies; maintain thorough understanding of all funder-specific requirements
- Assist with mitigating ongoing risks associated with projects including tracking of approved and awarded funding. Effectively identify, communicate and escalate issues around compliance and timelines to ensure successful outcome.
- Oversee and organize all grant files according to established protocols, including maintaining file of complete award documents including submission of grant deliverables (programmatic, financial or audit related); monitor expense reports and spending rates to ensure that full budget potential is achieved. Utilize budget analysis to address programmatic needs; maintain individual grant portfolio calendar and establish timelines for report submissions. Prepare and coordinate with in-house financial partner all submissions of financial reports to funding agencies. Ensure that all submissions are accurate, timely and compliant with funder regulations, documentation requirements, and processes.
Knowledge/Experience:
Required Minimum Education: Associates Degree
Required Minimum Experience: 2 years office related experience
Required License / Certifications: N/A
Preferred: some college coursework and experience dealing with grants
Working Conditions/Physical Requirements:
Light work - office work
For the sentence in bold, please indicate if the position will or will not be exposed to blood borne-pathogens. There is reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
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