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 Accounting Assistant II/AP - Full Time - Days - Annapolis, Maryland, United States

Job information
Posted by: Anne Arundel Medical Center 
Hiring entity type: Health and Medical Svcs. 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Accounting
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 12190247 / Latpro-3770544 
Date posted: Jan-27-2021
State, Zip: Maryland, 21402


Position Objective:

Responsible for ensuring that all aspects of accounts payable services for AAHS, Inc. and subsidiaries function in accordance with departmental policies/procedures and regulatory requirements. With a high degree of accuracy and analytical ability examines and audits invoices and data for discrepancies and anomalies, corrects errors and reconciles data to ensure accuracy over the various stages of invoice processing and maintains integrity of database in multiple systems.  Identifies invoices that require timely payment according to vendor terms, and has an understanding of the exceptions to the rules.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Accurately and timely processes invoices and credits based on established business rules and procedures. Functions include: coding to proper GL account number, obtaining appropriate/required approval(s), PO matching, monitor invoice processing queues to be sure invoices are not overlooked, and enters an appropriate comment for invoices when payment is delayed, etc.

Produces checks according to established schedule, and needs as per the procedures. Processes include: create check schedule, audit check schedule (as assigned), post schedule, or process as manual check(s), create payment file, and print A/P checks.

Reconciles vendor "accounts" to system.  Research vendor statement/past due notices, request missing invoices/credits, follows up on inquiries, and perform problem resolution as needed.

Confers with other departments within the hospital to improve efficiencies and processes.

Provides information to internal and external customers regarding accounts payable services for AAHS and subsidiaries functions in accordance with departmental policies, procedures and requirements.

Educational/Experience Requirements:

High school diploma required.

Demonstrated 35-wpm typing and 10 key skills are required.

Two years of experience in Accounts Payable.

Prior experience in healthcare and working with PeopleSoft.

Required License/Certifications:


Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.


See job description


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