The State of Connecticut Judicial Branch is seeking a Fiscal Administration Trainee to work in the Accounts Payable Unit to receive on the job training and will be given progressively responsible assignments in the following areas: researching and processing financial transactions using the Judicial Branch's in house computerized system and the State's integrated financial management system; reviewing, examining and verifying the accuracy and appropriateness of documents submitted for payment; verifying the validity of authorizations; verifying the amounts, sources and proper application of cash receipts and disbursements; processing budget code for payments by appropriation (fund and special identification), court location, program and expense type; compiling data necessary for multi-screen input; analyzing and determining the appropriateness of interfaced data into the State’s system; assisting in the preparation of bookkeeping and other financial records; assisting in balancing and reconciling various accounts; preparing reports of account information and account history; providing basic assistance to vendors, the public, Judicial employees and divisional management; determining if claims for payment against the Judicial Branch are legal, proper, correct and valid; ensuring that payments are made in a timely, accurate and efficient manner; and may perform other administrative support tasks as assigned.
The trainee will be working in Accounts Payable Unit and will receive training in auditing claims for payment from attorneys, arbitrators, attorney trial referees, fact-finders, lessors, magistrates, medical providers, postal services, state marshals, utilities, victim claimants, volunteers and contracted services/commodities; review requests for reimbursements from Judges and employees; verify invoice amounts to established fee schedules, statutory rates, court-ordered documentation, Office of the State Comptroller's regulations and contracted rates; check quantities, unit prices and terms of contracts; assist in resolving invoice discrepancies with vendors and corrects documents; ensure that proper funds are available before an invoice is processed; create all vouchers in the State’s system; review and maintain the Comptroller's vendor file including any additions and/or modifications; and utilizes activated speed charts in the State’s accounts payable module.
Starting Salary $49,475 – plus State of Connecticut benefits.
MINIMUM QUALIFICATIONS REQUIRED
Basic knowledge of bookkeeping principles and procedures; skill in utilization of personal computers involving both mainframe and web-based integrated financial management systems; ability to learn to categorize funds and accounts by code; some knowledge of account balancing and reconciliation procedures and methods; some familiarity with invoice processing and fund allocation; skill in processing of payrolls; ability to perform basic arithmetic computations; basic interpersonal skills; oral and written communication skills.
EXPERIENCE AND TRAINING
General Experience: Two years of experience in accounting, accounts payable, accounts receivable, payroll, bookkeeping, banking, or financial record keeping. An incumbent who is classified as a Fiscal Administration Trainee will be advanced to Fiscal Administration Assistant I after successful completion of two years of experience.
Substitutions Allowed: College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen semester hours equaling one-half year of experience to a maximum of two years for an Associate’s degree.
Applications must be received by Monday, April 12, 2021. Applications must be submitted through the on-line application site at: www.jud.ct.gov/hronline/. Resumes or paper applications will not be accepted.
Please reference posting number #21-3000-007