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 Operations Staff Administrative Assistant - Johnstown, New York, United States

Job information
Posted by: Benjamin Moore 
Hiring entity type: Chemical 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Clerk
Administrative - Financial Processing
Administrative - Other
Customer service & support
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 5000705849100 / Latpro-3783689 
Date posted: Apr-06-2021
State, Zip: New York, 12095


Job Summary:

The Operations Staff Assistant acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Main duties include administration of time and attendance, payroll, coordination of temporary workforce, accounts payable, creating and maintain weekly/monthly reports and support as needed to the Plant Manager.

Required Skills:

Internal Administrative Support:

  • Submits payroll hours on a weekly basis
  • Accurately updates employees' vacation days and manages all vacations, personal days, and STD, WC, FMLA leave balances while verifying the call out Attendance guidelines are met.
  • Absenteeism information is entered and reported accurately
  • Manages the temporary workforce payroll and manages the cost of temporary workforce and total hour spreadsheet
  • Administers monthly reports for OT and temp labor
  • Maintain on site personal and medical files
  • Assist pre-employment and onboarding of all of new hires.
  • Assist Facility Managers and HR with various administrative office task .

General Office Support:

  • Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages
  • Process and submit invoices
  • Preparing reports as needed
  • Coordinates plant meeting/activities
  • Ensures efficiency of office equipment and quantity of office supplies
  • Actively participates and applies knowledge gained through Benjamin Moore's Health and Safety programs.
  • Other duties as needed

Required Skills:

  • High School degree or GED required, Associate's degree in business preferred
  • 2+ years administrative experience including payroll administration and inventory control a plus
  • HR administrative assistant experience a plus
  • Strong computer skills including Microsoft Office.
  • SAP experience preferred
  • ADP experience preferred
  • Strong communications skills, both verbally and written
  • Solid time management, organizational skills and interpersonal skills
  • High level of professionalism and confidentiality skills
  • Ability to work in a fast paced environment and work on several assignments simultaneously


See Job Description


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