Conference Services Coordinator is primarily responsible for identifying and meeting with both inside hospital groups and service lines as well as outside groups and organizations in a sales function to secure new and repeat revenue-generating meetings and events in the Doordan Conference Center (DCC), as well as overall responsibility for the day to day management of the DCC to include all event logistics and coordination.
Essential Job Duties:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsible for coordinating all A/V needs for clients and ensures the correct set up and functionality. Assists with presentations as needed; schedules/coordinates onsite technical support as needed.
Maintains accurate records in EMS for all bookings to track costs and categorize to execute actual booking data to help maximize efficiency and optimize the Conference Centers space.
Identifies outside groups and organizations, meets with external and internal clients, scheduling facility tours as appropriate.
Communicates with the management team, checks client requirements, and contacts the operational team to ensure all services provided meet the internal and external clients' needs for an efficient event. Works directly with Auxiliary staff to maintain and update the volunteer schedule, and works with Service Chair to ensure smooth communication and training.
Troubleshoots and resolves day-to-day problems as they arise. Executes and delivers day-to-day information to all departments to ensure event needs are met.
Two years' experience performing sales and meeting coordination for a hotel or conference center. Sales and meeting coordination experience may be substituted on a year-for-year basis for up to four years of the required education.
BA/BS in communications or business related field.
Working Conditions, Equipment, Physical Demands:
There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.
Physical Demands -
Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.