Spanish bilingual and Hispanic jobs since 1997. Diversity job fairs since 2006. employers     login   |   register - post a job
Hispanic Diversity Recruitment - best jobs for hispanic, latino & bilingual (spanish & portuguese) jobseekers
HOME
    Log me in!   |   Site Map   |   Help   
 Office Manager - Wheaton, Illinois, United States

   
Job information
Posted by: People's Resource Center 
Hiring entity type: Not-for-Profit 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: Dental Insurance -
Disability Insurance -
Health Insurance -
Life Insurance -
Paid Sick Leave -
Paid Vacation -
SIMPLE IRA 
Relocation: No relocation assistance provided 
Position functions: Administrative - Other
Customer service & support
Management - General
Non Profit
 
Travel: Minimal 
Accept candidates: in same state/locale 
Languages: English - Fluent
 
Minimum education: Bachelor Degree 
Minimum years experience:
Resumes accepted in: English
Cover letter: Cover letter required
Virtual interview questions: No questions which require answers when applying for this job posting.
Job code: / Latpro-3785843 
Date posted: Apr-22-2021
State, Zip: Illinois, 60187

Description


POSITION OVERVIEW

People’s Resource Center (PRC) is seeking an experienced Office Manager to manage the administrative office functions and front desk operations for all PRC locations. The Office Manager reports to the Director of Operations and works in close partnership with the Operations Team and Program Leadership. The Manager will supervise 5 front desk employees: 2 Administrative Specialists and 3 Receptionists. This position will ensure program and organization administrative needs are met, front desk and administrative office functions operate efficiently and effectively, and customer service provided is consistent with PRC mission, vision and values.

This position will work remotely during PRC’s modified operations due to the pandemic. When PRC returns to full operations, their primary office will be located in Wheaton.

PRC offers a generous compensation and benefits package to our full time employees, including:

  • Medical Insurance – HMO and PPO (80% employer paid)
  • Dental Insurance – PPO (80% employer paid)
  • Flexible Spending Account participation
  • Short Term Disability (100% employer paid)
  • Life Insurance (100% employer paid)
  • SIMPLE IRA retirement plan & company match
  • 23 days of Paid Time Off (PTO)
  • 12 paid holidays

ESSENTIAL FUNCTIONS

1. Lead and supervise receptionists and administrative specialists including but not limited to hiring, scheduling, assigning administrative tasks, training, prioritizing work, and evaluating performance.

2. Develop and update reception processes, procedures, schedules and responsibilities.

3. Identify, implement, manage and improve upon an effective and efficient room scheduling system that meets users and organization needs.

4. Manage, implement and identify improvements in PRC office management activities according to policies/procedures including but not limited to:

  • Copier contracts and servicing
  • Printer and Toner contracts and servicing
  • USPS mail delivery
  • Interoffice mail
  • Records retention
  • Facility keys management

5. Working with program leadership, identify, systemize, document, communicate and implement program reception tasks ensuring business needs are met.

6. Manage the multi-site network telephone system to ensure efficient and effective communications including but not limited to maintaining active phone listing, training new employees on phone usage, identifying and training on features, and providing up-to-date references for users.

7. Manage and maintain office supply inventory and supply storage rooms/areas.

8. Assist with inventory of PRC furniture and equipment issued to employees including but not limited to tagging, distribution and disposal including but not limited to desks, printers, towers and laptops.

9. Identify, analyze and recommend improvements to reception and office management procedures to ensure efficient and effective processes.

10. Maintain current protocols, tasks and processes in a PRC reception procedures manual.



Requirements

ESSENTIAL SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED

A. Skills/Knowledge

  • Commitment to PRC’s mission, values, and community focus
  • Desire to work in social services environment and engage with diverse community members from a wide variety of backgrounds, languages and experiences
  • Able to multi-task in a fast paced deadline driven work environment
  • Ability to work independently after some guidance and direction, with a team, and with a diverse group of individuals
  • Ability to work effectively with volunteers, clients, staff and visitors
  • Must demonstrate professionalism, flexibility, good judgment and commitment to teamwork
  • Evidence of maintaining a high level of confidentiality
  • Have an acute attention to detail; strives for 100% accuracy
  • Able to exercise professional judgment to resolve moderately complex problems
  • Excellent organizational, time management, and communication skills
  • Ability to respond appropriately in varied situations
  • Bilingual English/Spanish a plus
  • Advanced knowledge of MS Office, Outlook and Google Suite

B. Experience/Education

  • Bachelor’s degree required in business administration, communications or related field OR in place of degree 15 years of relevant experience
  • 3 years of supervising experience required
  • 7 years of experience in office administration required

To apply, please send your resume, cover letter, and salary requirements