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 ID 3263 - Payroll Specialist/Bookkeeper III - Lake Oswego, Oregon, United States

   
Job information
Posted by: Lake Oswego School District 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Finance
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: NpaDjGFpF6GwlGJz9GtjiaNRGafL5H / Latpro-3785864 
Date posted: Apr-15-2021
State, Zip: Oregon, 97034

Description

    • ID 3263 - Payroll Specialist/Bookkeeper III - 8.0 hours (combined) per day for 261 days/year (year-round position)JobID: 3263 
    •  
  • Position Type:
      Financial Services

  • Date Posted:
      4/14/2021

  • Location:
      Central Office

  • Date Available:
      ASAP

  • Closing Date:
      04/23/2021

   Combined Full-Time Position - the successful candidate will be a member of a four person multi-disciplinary team comprised of other payroll and accounts payable staff that work collaboratively to assist in the timely and accurate processing of payroll and orders and payments to select vendors. This team receives general direction and assistance from the district's Senior Accountant and Assistant Superintendent of Business Services.

**Please find job descriptions, hours and pay for individual positions below.**

Payroll Specialist
6.40 hours/day for 261 days/year (year-round position; prorated for current contract year)
$19.46 - $25.68 (depending on experience) + 6% "PERS Pickup" (Effectively $20.63 - $27.22) & Excellent Benefits
Central Office


JOB SUMMARY
Position uses district electronic and paper systems to gather, record and store information used to generate monthly employee payroll, health insurance and accrued/used paid/unpaid leave data.  Position ensures correct amounts are withheld monthly from employee compensation and dispersed to appropriate federal and state agencies and private vendors (health insurance premiums, 403b, annuities, etc).  Position prepares monthly, quarterly and annual reports for school district use and state and federal agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks.  Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time.  
  • Accurately calculates and disburses payment for all employee contracts, electronic and paper time cards, and employee benefits. Maintains all employee payroll history records.
  • Maintains compliance with all state and federal reporting requirements, including tax payments and quarterly reports.
  • Works with computerized master payroll file, which is maintained on software located off-site at Clackamas County Education Service District.
  • Updates and maintains individual records on all employees including new or revised W-4’s, retirement data, and any other approved withholdings requested by employees.
  • Maintains and reports monthly to employees all sick leave, vacation, personal, bereavement, emergency and other leave accrual/use pursuant to federal and state law and negotiated agreements with employee representatives.
  • Maintains proper account structure for charging of salary and fringe payments to the proper accounts.
  • Informs employees of significant changes in withholding of federal, state, and retirement/FICA monthly contributions.
  • Processes Workers’ Compensation claims and employee preference regarding sick leave use.
  • Generates and distributes monthly withholdings including annuities, dues, etc., to state and federal agencies and approved vendors through the accounts payable system.
  • Demonstrates knowledge and understanding of all district policies and procedures.
  • Consistent, daily and punctual attendance.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES 
Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.
  • Performs support processing for other accounting cycles as needed.
  • Maintains, develops, and provides information for labor negotiations.
  • Operates various office equipment including telephones and photocopy machines.
  • Attends in-service trainings, staff meetings, and other meetings as assigned.
  • Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Education and/or Experience: A high school diploma or GED is required.  An Associate Degree or two years of college/university is preferred.  A minimum of three years of comparable payroll experience is required.
  • Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrates the ability to remain calm and professional in an environment with frequent interruptions. Interacts with staff and students appropriately.
  • Language Skills: Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors and members of the community. Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals. Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.
  • Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate rates, ratios, percentages and proportions.  Ability to read and interpret various charts, bar graphs and similar visual data depictions.
  • Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form.  Ability to deal with problems involving more than one variable.
  • Computer Skills: Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations and general web-based applications.
  • Other Skills and Abilities: Ability to exercise good judgment and work effectively in a dynamic environment.
  • Certificates, Licenses, Registrations: Must have or be able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.
Bookkeeper III
1.60 hours/day for 261 days/year (year-round position; prorated for current contract year)
$18.53 - $24.49 (depending on experience) + 6% "PERS Pickup" (Effectively $19.64 - $25.96) & Excellent Benefits
Central Office


JOB SUMMARY:
This position is directly responsible for the proper payment of school district non-payroll expenditures including payments on all purchase orders, immediate payment requests, contract payments, primarily for bond capital programs and other payments, as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Essential duties of this position include the following tasks.  Employees in this position perform some or all of the following tasks.  Other duties may be assigned at any time
  • Reviews and ensures timely payment of district liabilities for contracts, purchase orders, invoices, immediate payment requests, payments to schools and non-payroll payments to employees. 
  • Responsible for verification of receipt of merchandise or service before payment is made to vendors or other payees.
  • Monitors disbursements for contracts, purchase orders and invoices, and compares them with authorized budget expenditures.  Reviews year-end accounts payable balances and encumbrances.
  • Works with all schools and departments to ensure timely payment of all district obligations. Coordinates the receipt, accounting for and deposit to district accounts of all funds received by the district.
  • Responsible for issuance of appropriate billings for all district activities and services.  Oversees and reviews billings by departments assigned to bill directly for services.
  • Works with all schools and departments to ensure timely receipt of payment for district activities and services.
  • Maintains accurate and readily accessible voucher files to facilitate review of all district non-payroll expenditures by the Assistant Superintendent of Business Services, Bond Team, other schools and departments, and outside auditors.
  • Uses procedures and systems necessary to maintain appropriate paper and electronic accounting records and adequate internal accounting controls.
  • Resolves past due and problem invoices for district activities and services and documents resolution.
  • Consistent, daily and punctual attendance.
 NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.
  • Operates and troubleshoots various office equipment including telephones and photocopy machines.
  • Attends in-service trainings, staff meetings and other meetings as assigned.
  • Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons.
  • Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Education and/or Experience:  A high school diploma or GED is required.  An Associate degree or two years of college/university course work is preferred.  Specific working knowledge of governmental accounting and accounts payable procedures is required. Three (3) years of previous experience as an accounts payable clerk or bookkeeper in a large company or school district is required, with experience on bond capital projects preferred.
  • Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrates the ability to remain calm and professional in an environment with frequent interruptions. Interacts with staff and students appropriately.
  • Language Skills: Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors and members of the community. Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals. Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.
  • Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate rates, ratios, percentages and proportions.  Ability to read and interpret various charts, bar graphs and similar visual data depictions.
  • Reasoning Skills: Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form.  Ability to deal with problems involving more than one variable. 
  • Computer Skills: Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations and general web-based applications.
  • Other Skills and Abilities: Ability to exercise good judgment and work effectively in a dynamic environment.
  • Certificates, Licenses, Registrations: Have or able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.
**The following information applies to both positions**

OTHER REQUIREMENTS
  • Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions.
  • Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment.
  • Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
  • Performs other duties as assigned.
  SUPERVISORY RESPONSIBILITIES
All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
 
PHYSICAL EXPECTATIONS
The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

When performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to push, pull, bend, stoop, crawl, kneel, crouch. The employee must occasionally lift and/or move up to 35 lbs. The employee may occasionally climb stairs or ladders. The employee must have close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is a standard school office setting. The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens.

Special Requirements:
The person selected for this position must be able to provide: proof of college education, verify identity and employment authorization, complete a pre-employment record check and be approved by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed.  The selected candidate will pay $10-$20 for fingerprint transmission and $59.00 for the verification check.

NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Equal Opportunity Employer:
The Lake Oswego School District is committed to being an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. LOSD is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at 503-534-2000. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.

To apply, visit:

https://www.losdschools.org/

https://www.applitrack.com/loswego/onlineapp/default.aspx?Category=Financial+Services

  Lake Oswego School District is a Drug-Free/Smoke-Free Workplace

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