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 Administrative Assistant Advanced Technology - Milwaukee, Wisconsin, United States

Job information
Posted by: Rockwell Automation 
Hiring entity type: Manufacturing 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Other
HR - Benefits/Compensation
HR - Generalist
HR - Recruiter
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: R21-4836 / Latpro-3788706 
Date posted: Apr-28-2021
State, Zip: Wisconsin, 53204


Location: Milwaukee - Wisconsin

Job Description

This position reports to the Director of Advanced Technology and requires a proactive self-starter capable of prioritizing assignments and identifying next steps to complete departmental tasks. The ability to use good judgment is a must. Individual should possess strong decision-making and problem-solving skills and have office administration experience. Strong interpersonal skills and ability to work with people at all levels in the organization. Accuracy in the work product is a must. Some activities are confidential.


  • Schedule and coordinate conferences, appointments, meetings and interviews.
  • Maintain calendar agenda and schedule appointments prioritizing and negotiating to accommodate changing priorities.
  • Compose and prepare correspondence, reports, and various communications. Using presentation software (PowerPoint) and/or spreadsheet software (Excel), accurately prepare materials for presentation.
  • Assist Directors and departmental managers with data analysis and special projects.
  • Assist Subject Area Leads in coordinating Standards activities and participants.
  • Assist in tracking Standards participation, metrics, dashboard etc.
  • Assist in annual Tech Roadmaps process (readouts, scheduling, tracking)
  • Coordinate and track annual memberships and dues.
  • Setup and Facilitate quarterly GPSR update meetings
  • Coordinate meetings by scheduling with participants, reserving conference rooms, ordering refreshments if required, and sending invitations.
  • Maintain required files, documents and reports.
  • Manage and coordinate annual GPSR Summit
  • Manage and coordinate annual Engineer of the Year Awards
  • Take minutes for required meetings
  • Track expenses, finance, etc.
  • Track data, audit and assist in data analysis as required.
  • Manage office moves and related facilities issues.
  • Order supplies and manage the delivery and repair of office equipment.
  • Process invoices and complete expense reports as required.
  • Copy, fax, scan, shred and mail material as required
  • Handle travel arrangements, including Visa application as required.
  • May provide assistance to other administrative associates, including phone coverage and backup support, as needed.
  • Use PMO and/or Six Sigma systems and infrastructure to report on projects, project deliverables, and track project resources and costs.
  • Create and manage project documents
  • Update project schedules
  • Project Dashboards - Update costs, key milestones, risks and issues
  • Perform analysis to determine root cause(s) within a given timeline
  • Compile Analysis Report within a given timeline
  • Project Leader in initiating necessary activities for corrective action
  • Involve in any other project in quality improvement, cost and six sigma


  • Maintains positive relationships with employees and managers/supervisors.
  • Must be able to balance many priorities/demands effectively.
  • Must be able to act professionally while dealing with confidential employee information.
  • Must have a positive outlook during periods of high demand.
  • Must be highly professional and have excellent oral and communications skills.


  • High School Diploma or equivalent; Human Resources related courses or a two year degree a plus.
  • Minimum of four years of related experience. Must have excellent communication and organizational skills.
  • Well-developed computer skills including Microsoft Office (Microsoft Word, Excel and PowerPoint).
  • Web tools, PowerBI, and SAP preferred but not required



We are an Equal Opportunity Employer including disability and veterans.

If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (see application details).


See job description


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