HR Data Management Specialist
Closing - 5/13/2021 4:00 PM Eastern
Salary -$2,267.00 - $3,400.00 Monthly
Location -Statesville Campus
Job Type - Full Time
Division - Finance
Job Number - 21-F06
Salary Range - $ 27,204.00 - $ 40,800.00
The HR Data Management Specialist (HRDMS) is responsible for gathering, auditing, processing, and maintaining confidential employee data & records. The HRDMS maintains and updates employee data to accurately complete annual reports such as the Staff Information Report (SIR), and Integrated Postsecondary Education Data System (IPEDS) report. The HRDMS maintains a records retention schedule consistent with the NC Community College System and applicable state or federal law.
Essential Duties and Responsibilities
Collects, organizes and maintains employment-related documents for HRIS (Datatel) data entry and reporting
Assists with data collection for annual Staff Information Report and IPEDS Report.
Serves as the HR department's technology tester for new Datatel system patches, updates and enhancements before they are released to a production environment.
Uses document imaging system software (Laserfiche) to scan and index files
Works with HR Coordinator to insure prompt and accurate flow of employee documentation for monthly payroll data entry. Enters employee data in Datatel for new and/or rehired employees as needed or assigned
Enters e-verify verifications and other benefit enrollments as needed or assigned
Ensure compliance with the E-Verify program
Assists HR staff with various data analysis needs and surveys, including standard and ad-hoc report creation and maintenance.
Assists colleagues serving on search committees with Applicant Tracking Software (NeoGov)
Maintains the College's Organization Chart
Conducts regular and as-needed employee file audits to ensure proper documentation has been collected and reviewed, such as I-9s, employment offers, annual letters of intent, and any missing documentation.
Creates and maintains a records retention schedule consistent with the NC State Board of Community Colleges Code and state and federal law.
Assures proper storage, organization and retrieval of HR records.
Partners with payroll on data/records-purging processes.
Serves as a resource for faculty and staff on issues associated with employee files, Datatel records, and other confidential documents.
Working with the Director of HR, Public Information Officer, President or VPs, coordinates fulfillment of
Knowledge, Skills, Abilities, Education and Experience
Associate's degree or equivalent HR data management experience.
Three to five years of experience in HR data management, preferably in a higher education setting.
Must have two to four years of HRIS experience; Datatel experience strongly preferred.
Familiarity with Applicant Tracking systems; NeoGov experience preferred
Experience with document scanning, storage and indexing systems; Laserfiche experience helpful
Demonstrated ability to handle confidential information with absolute discretion.
Demonstrated proficiency in Microsoft Office and strong computer, data entry skills.
Excellent verbal and written communication skills.
Typical office environment; some traveling between campus offices with the ability to occasionally lift and/or move up to 15 pounds. Vision abilities required by the job include listening to and talking with faculty, staff, students, and other parties electronically via email/video conference, in-person or by telephone.
Applications may be filed online at:
HR Data Management Specialist
500 West Broad Sreet, Ststesville, NC 28677