Accounting Technician, Cashier-Caldwell
SALARY: $2,374.66 - $2,770.50 Monthly
OPENING DATE: 06/07/21
CLOSING DATE: 06/27/21 11:59 PM
Verifies all invoices and prepares them for payment; receives and receipts all college funds including tuition and fees; processes checks and refunds; and performs a variety of technical and clerical tasks relative to area of assignment.
EXAMPLES OF DUTIES:
Essential and other responsibilities and duties may include, but are not limited to, the following:
1. Receive funds from students, faculty, and staff
2. Apply cash received from third parties as directed by A/R staff
3. Apply cash received from state, local, and federal agencies as directed
4. Prepare bank deposits in the absence of the A/R Technician
5. Print and file cashier reports daily
6. Prepare DCA (daily cash analysis) package daily
7. Verify that the amount deposited agrees with amount receipted, investigate differences
8. Serve as backup to fax approved Certification of Deposit to NCCCS
9. Prepare expense checks for mailing and file copies as requested
10.File and disburse returned financial aid checks and forms
11.Maintain daily spreadsheet for Controller's use at month-end
12.Process parking tickets
13.Prepare and make copies of scholarship checks received from agencies and individuals for acknowledgement and receipt purposes
14.Account for issuance of petty cash
15.When requested, process checks returned from bank
16.Assist auditors in annual audit as needed
1.Assist with registration
2.Issue and maintain records of receipt books
3.Prepare requisition for student insurance payments monthly
4.Assist students and faculty as needed
5.Monitor deposit slip quantities and reorder as needed
6.Other duties as assigned
This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
QUALIFICATIONS AND WORKING CONDITIONS:
Basic customer relations techniques.
Modern office practices, procedures and equipment including a computer.
Principles and procedures of record keeping and bookkeeping.
Basic mathematical principles.
Pertinent Federal, State and local laws, codes and regulations.
Methods and techniques of report preparation.
Accounts receivable, payroll, State sales tax and general banking procedures.
Procedures and practices involved with handling money, issuing receipts and balancing a cash drawer.
English usage, spelling, grammar and punctuation.
Respond tactfully and courteously with the public in answering student inquiries and referring complaints.
Interpret and explain college policies and procedures related to financial transactions.
Operate a variety of office equipment including a typewriter, calculator, fax machine and computer terminal.
Develop and administer an efficient records management system.
Prepare clear and concise administrative and financial reports.
Interpret and apply Federal, State and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain a variety of records and files.
Work independently in the absence of supervision.
Perform varied clerical work.
Perform basic mathematical calculations quickly and accurately.
Understand and carry out oral and written instructions.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
standing or sitting for extended periods of time
operating assigned equipment.
Maintain effective audio-visual discrimination and perception needed for:
reading and writing
operating assigned equipment
communicating with others
working with money.
Maintain mental capacity which permits:
making sound decisions and using good judgment
demonstrating intellectual capabilities.
Effectively handle a work environment and conditions which involve:
working closely with others
exposure to computer screens.
The employee should have the ability to effectively handle a work environment and conditions which involve an office workspace, working closely with others, and periodically working irregular hours.
The employee must maintain the office environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.
Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following; standing, walking or sitting for extended periods, moderate lifting and carrying, general manual dexterity, operating assigned equipment, and extended exposure to computer screens.
The employee is required to maintain effective audio-visual discrimination and perception needed for making observations, reading and writing, operating assigned equipment, communicating with others, and handling varied tasks simultaneously.
Additionally, the employee must maintain mental capacity, which permits making sound decisions and using good judgment, demonstrating intellectual capabilities, and evaluating the effectiveness of programs and personnel.
This is a full-time position working 40 hours a week, generally Monday through Thursday, 8:15 AM to 6:15 PM, and Friday, 8:00 AM to 12:00 PM. Availability for both day and occasional evening work on any Caldwell Community College & Technical Institute site (or arranged off-campus site) is required during peak periods.
Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed. Out of state travel is limited, but may be required for training and conferences.
EXPERIENCE AND TRAINING:
Minimum of one year of increasingly responsible cashiering and/or accounts payable/receivable experience required
Required Training and Experience:
Associate's degree in accounting, business administration, data processing, or related field required.