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 Monitoring and Knowledge Management Specialist, Lusaka, Zambia - Job - Washington, District of Columbia, United States

   
Job information
Posted by: United States Agency for International Development (USAID) 
Hiring entity type: Government 
Work authorization: Not Specified for United States
Position type: Direct Hire, Part-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Health - Psych/Behavioral/Mental
Education
Market Research/Statistics
Non Profit
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 72e689fe-22b3-3a28-b469-28c58dbfa74f / Latpro-3797709 
Date posted: Jun-08-2021
State, Zip: District of Columbia, 20027

Description

Monitoring and Knowledge Management Specialist, Lusaka, Zambia - Job Announcement No. MKS/AID/013/21

The USAID Project Management Specialist (Monitoring and Knowledge Management) is the USAID/Zambia Education Office focal point and subject-matter expert on all matters pertaining to monitoring, evaluation, research, and learning. The jobholder leads, manages, and guides the office in data collection, management, and reporting across all activities within the Education portfolio. The jobholder provides critical project management support in data collection, management, and reporting across all activities within the five-year, $84 million Education portfolio. The jobholder serves as an activity manager for targeted monitoring and evaluation interventions, and serves as an advisor for monitoring and reporting across all activities within the Education portfolio.

The jobholder provides key technical support within a dynamic team of five (5) USAID staff (including one Foreign Service Officer and three Foreign Service Nationals), implementing partners (IP), and GRZ and donor partners engaged in the successful management of early grade reading interventions and assessment activities. S/he supports the design, procurement, and implementation of activities within the USAID Education portfolio, specifically in the areas of monitoring, research, evaluation, and reporting.

The Monitoring and Knowledge Management Specialist reports directly to the Education Office Director.

Issuing Country

Zambia

Date

Wednesday, June 2, 2021 - 10:15am



Job Attachment

An Equal Opportunity Employer

Monitoring and Knowledge Management Specialist

Job Announcement No. MKS/AID/013/21

OPEN TO: All Interested Candidates

POSITION: Monitoring and Knowledge Management Specialist

OPENING DATE: June 7, 2021

CLOSING DATE: June 26, 2021

WORK HOURS: Full-time; 40 hours/week

SALARY RANGE: FSN 11 - (ZMK 547,450.72 p.a. - ZMK 863,029.27 p.a.)

The United States Agency for International Development (USAID) in Zambia is seeking eligible and qualified

applicants for the position of Monitoring and Knowledge Management Specialist.

BASIC FUNCTION:

The USAID Project Management Specialist (Monitoring and Knowledge Management) is the USAID/Zambia

Education Office focal point and subject-matter expert on all matters pertaining to monitoring, evaluation,

research, and learning. The jobholder leads, manages, and guides the office in data collection, management, and

reporting across all activities within the Education portfolio. The jobholder provides critical project management

support in data collection, management, and reporting across all activities within the five-year, $84 million

Education portfolio. The jobholder serves as an activity manager for targeted monitoring and evaluation

interventions, and serves as an advisor for monitoring and reporting across all activities within the Education

portfolio.

The jobholder provides key technical support within a dynamic team of five (5) USAID staff (including one

Foreign Service Officer and three Foreign Service Nationals), implementing partners (IP), and GRZ and donor

partners engaged in the successful management of early grade reading interventions and assessment activities.

S/he supports the design, procurement, and implementation of activities within the USAID Education portfolio,

specifically in the areas of monitoring, research, evaluation, and reporting.

The Monitoring and Knowledge Management Specialist reports directly to the Education Office Director.

MAJOR DUTIES AND RESPONSIBILITIES

Monitoring, Evaluation, and Data Analysis for Achieving Results (40%)

The Monitoring and Knowledge Management Specialist manages activity monitoring, evaluation, and analysis of

the USAID/Zambia education portfolio. The jobholder leads efforts to establish performance measures, collect

and analyze performance information, plan and manage monitoring and evaluation activities, and facilitate the

management and communication of performance information for decision-making and resource allocation. The

An Equal Opportunity Employer

jobholder manages the planning and implementation of education-related monitoring and evaluation activities;

coordinates data quality audits and reviews; provides input into activity monitoring, evaluation, research, and

learning plans; and monitors implementation progress reports to ensure planned development results are

achieved in an efficient, effective, and timely manner. S/he provides technical leadership to develop and

implement the Education Office's overall monitoring and evaluation framework and plans, monitoring and performance measurement activities, and establish and communicate meaningful and measurable indicators and

targets. She regularly analyzes and communicates implementing partner (IP) performance; leads quarterly,

semiannual, and annual reporting among USAID staff and partners; and supports the synthesis, analysis, and

presentation of monitoring data. S/he coordinates quarterly IP meetings and semi-annual and annual portfolio

reviews. S/he leads the planning and execution of a USAID site visit plan, trains education team staff on site visit

practices, and aggregates and analyzes data from site visits to develop concrete recommendations for partner

activities in an effort to improve results. S/he leads the development and implementation of the evaluation plan

and learning agenda for the Education Office; leads the management of evaluations, research, and special studies;

and supports USAID activity managers and partners with the planning, design, and implementation of monitoring

and evaluation plans.

Project Planning and Management (40%)

The Monitoring and Knowledge Management Specialist serves as an Agreement/Contracting Officer's Representative (A/COR) and/or Activity Manager, as determined by the Education Office Director and

Agreement/Contract Officer. The jobholder serves as an A/COR/AM for grants, contracts, and/or cooperative

agreements associated with monitoring, research, and evaluation, as determined by the Education Office

Director. S/he provides technical direction in procurement design and technical evaluation that ultimately result

in a grant, contract, and/or cooperative agreement for monitoring and evaluation programs. The jobholder

performs all required A/COR/AM responsibilities for assigned activities and participates in all meetings and

monitoring activities between IPs and A/CORs. The A/COR/AM functions include: developing program

descriptions and statements of work, tracking financial management (resource allocation, processing incremental

funding requests, and processing vouchers), and monitoring project implementation and outcomes. The

jobholder also prepares and participates in portfolio reviews, field visits, monitoring and evaluation plan reviews,

and quarterly and annual financial and programmatic reviews. S/he leads efforts to identify, prioritize, and

address policy and institutional constraints impeding the attainment of improved reading outcomes in public and

community schools. In addition, s/he tracks education sector policy and technical developments that affect

USAID activities and advises the Office Director and other team members on possible resolutions. S/he

conducts regular data analyses to deepen USAID and USG understanding of programmatic results and

disseminates findings both internally and externally, as appropriate.

Performance Monitoring, Mentoring, and Coaching (20%).

The Monitoring and Knowledge Management Specialist guides the Education Office to use performance

monitoring data and evidence to strengthen activity performance and maximize results of USG and GRZ

education programming. The jobholder provides expert technical advice to the USAID Education Office,

education partners, and stakeholders to improve implementation and performance of education activities in

Zambia. The jobholder maintains expertise with current literature, research, and international best practices to

improve the quality of primary education and early grade reading performance in Zambia; program-level data

gathering/validation; trend monitoring and national surveillance systems; and learning achievement assessments.

S/he coordinates monitoring, data management, performance tracking, and analytical activities between the GRZ

and USAID IPs. S/he coordinates with the USG, GRZ, and IPs to develop, prepare, and disseminate monitoring,

research, and evaluation results of education programming, including school- and national-level learning

assessment data. S/he advises on strategic improvements of education monitoring, research, and evaluation

activities and systems, such as EMIS, that strengthen effectiveness and efficiencies. The ability to encourage team

members, communicate complex information effectively to diverse audiences, and lead through personal

example the virtues of team success, collaboration, trust, transparency, and joint responsibility is essential.

An Equal Opportunity Employer

REQUIRED QUALIFICATIONS FOR EFFECTIVE PERFORMANCE

a. Education: A minimum of a bachelor's degree in education, health/behavioral/social sciences, public policy, statistics, demography, evaluation, or information systems.

b. Prior Work Experience: A minimum of five years of progressively responsible, professional-level experience working in monitoring and evaluation of education, health, and/or social developmental

programming, that includes the collection, analysis, communication, and presentation of data and

information related to the targets, indicators, and/or budgets of development assistance and donor-

funded programs. Demonstrated experience with information systems, database software, and statistical

packages, is required. Additional experience in quantitative and qualitative research, and implementing

and maintaining education, health, and or socio-economic data information systems to support and

evaluate education program activities is required. Experience with monitoring implementation of USG

or other donor-funded programs and management information systems is required.

c. Post Entry Training: Training will include a minimum of: USAID agency-specific policies and procedures; USAID program/project/activity design, planning, and implementation; responsibilities of an

agreement/contracting officer's representative (A/COR); and USAID monitoring, evaluation, and reporting requirements.

d. Language Proficiency: Level IV (fluent) written and oral English proficiency is required. Level IV ability to read, write, and edit technical documents in English and concisely summarize complex ideas is

essential. The ability to write and speak clearly, concisely, and in an organized manner must be

evidenced in past writing or written test.

e. Job Knowledge: Expert knowledge of monitoring and evaluation methodology, data quality assurance, analysis, communication, reporting, and best practices in data dissemination and data use is required.

Strong knowledge of data management processes and tools is also required. The ability to identify,

analyze, interpret, and apply data and research findings is required. Strong knowledge of the objectives

and operations of the USG and/or comparative international donor programs in education and social

development is required. Detailed knowledge of education (EMIS) or other related social service

information systems is required. In-depth, professional-level knowledge of monitoring and evaluation

methodology, data quality assurance, analysis, communication, reporting, and best practices in data

dissemination and data use is required. A solid working knowledge of team management techniques to

plan, organize, and direct project teams and activities is critical to the success of this position. Expert

knowledge of team management techniques to plan, organize, and direct project teams and activities is

critical to the success of this position.

f. Skills and Abilities: Strong oral and written communications skills are required to develop and maintain effective, sustainable working relationships with national and international working partners.

Must be able to gather, organize, interpret, analyze, and evaluate complex data and research in order to

communicate findings and implement recommended actions. Must demonstrate excellent English oral

and written communications skills. Demonstrated ability in the design of methods and strategies to

produce, analyze, and use data, and share information with a variety of actors in different environments

is also required. Ability to analyze, understand, and inform new education management information

systems, education ICT program design, and management and implementation approaches is necessary.

This includes the application and use of ICTs and methods for data collection, analysis, use, and

reporting. Strong skills and experience in Excel, word processing, spreadsheets, and databases, and using

and interpreting statistical software such as SPSS and/or STATA is required. Advanced mathematical

skills, along with a demonstrated interest in applying data to programmatic activities or projects, is

essential. The ability to identify priority actions and generate and complete work plans within short time

frames is essential. Must be able to travel frequently outside Lusaka. Must be willing and able to adapt

and perform effectively in new situations and acquire and apply new skills and information to enhance

effectiveness. Strong team management techniques to plan, organize, and direct project teams and

activities is critical to the success of this position.

An Equal Opportunity Employer

TERMS OF APPOINTMENT:

Subject to availability of funds, this will be a five-year contract, with an option to extend, depending upon

continuing need of the services.

BENEFITS:

The position is classified at FSN-11 level. The final salary of the successful candidate will be negotiated within

that range, depending on qualifications and previous earnings history.

APPLYING:

Qualified candidates should send:

1. A formal application letter or cover letter.

2. A current CV.

3. Photocopies of all professional certificates and degrees.

4. A fully complete application form DS-174 (available online at https://eforms.state.gov/Forms/ds174.pdf).

And

5. Contact information for at least three professional references.

Submit your application materials to: (see application details) noting to quote the job

announcement number in the subject of your email.

Only short-listed candidates will be contacted.

The U.S. Mission in Zambia provides equal opportunity and fair and equitable treatment in

employment to all people without regard to race, color, religion, sex, national origin, age,

disability, political affiliation, marital status, or sexual orientation. USAID/Zambia also strives to

achieve equal employment opportunity in all personnel operations through continuing diversity

enhancement programs. We welcome candidates of all backgrounds and with diverse experiences

to apply. We are committed to evaluating applications fairly.



Requirements

See job description

 

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