Accounting Technician, Purchasing
SALARY: $2,374.66 - $2,770.50 Monthly
OPENING DATE: 06/09/21
CLOSING DATE: 06/30/21 11:59 PM
Responsible for monitoring institutional compliance with state purchasing regulations. Process requisitions and purchase orders. Process travel requests and reimbursements. Assists faculty/staff with ordering. Prepare and submit various purchasing reports.
EXAMPLES OF DUTIES:
Essential and other responsibilities and duties may include, but are not limited to, the following:
1.Receive, sort and organize a variety of financial documents including invoices; review documents received for accuracy and completeness.
2.Generate purchase orders by keying data into system. Separate and route purchase orders.
3.Prepare orders for payment by making sure invoices are billed correctly and that merchandise has been received. Record receipt of merchandise.
4.Follow-up on outstanding purchase orders.
5.Assist in maintaining state contract files and vendor catalogs.
6.Maintain accurate and up-to-date vendor numbers.
7.Assist faculty and staff with the purchase of supplies and materials.
8.Assist faculty and staff with access to the Purchase & Contract website.
9.Work with vendors as necessary concerning shortages, price changes, delivery, and payment dates. Identify customer service problems and conduct research.
10.Notify originator when requisition fails to process due to insufficient budget.
11.Assist as needed with postage machine operation, mail distribution, and fax machine operation.
12.Perform year-end procedures and prepare reports for year-end.
13.Assist auditors as required.
14.Provide clerical support to the business office including typing, filing, copying and answering the phone; provide assistance in accounting, payroll and cashiering when necessary.
15.Assist with monitoring quantities of checks, envelopes, receipts, invoices and other supplies.
16.Compile and maintain a variety of records, reports, and files.
17.Participates in professional development activities and required employee training.
1.Assist with registration when necessary.
2.Assist with setup and moving of financial files on an annual basis to maintenance building.
3.Perform other duties as assigned.
This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
QUALIFICATIONS AND WORKING CONDITIONS:
Basic customer relations techniques.
Modern office practices, procedures and equipment including a computer.
Principles and procedures of record keeping and bookkeeping.
Basic mathematical principles.
Pertinent Federal, State and local laws, codes and regulations.
Methods and techniques of report preparation.
Accounts receivable, payroll, State Sales Tax, and general banking procedures.
Procedures and practices involved with handling money, issuing receipts and balancing a cash drawer.
English usage, spelling, grammar, and punctuation.
Respond tactfully and courteously with the public in answering student inquiries and referring complaints.
Interpret and explain college policies and procedures related to financial transactions.
Operate a variety of office equipment.
Develop and administer an efficient records management system.
Prepare clear and concise administrative and financial reports.
Interpret and apply Federal, State and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain a variety of records and files.
Work independently in the absence of supervision.
Perform varied clerical work.
Perform basic mathematical calculations quickly and accurately.
Understand and carry out oral and written instructions.
The employee should have the ability to effectively handle a work environment and conditions which involve an office and classroom workspace, working closely with others, and periodically working irregular hours.
The employee must maintain the office and teaching environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.
Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following; standing, walking, or sitting for extended periods, moderate lifting and carrying, general manual dexterity, operating assigned equipment, and extended exposure to computer screens.
The employee must maintain effective audio-visual discrimination and perception needed to make observations, read and write, operate assigned equipment, communicate with others, and handle varied tasks simultaneously.
Additionally, the employee must maintain mental capacity, make sound decisions, use good judgment, demonstrate intellectual capabilities, and evaluate programs and personnel's effectiveness.
This is a full-time, 12-month position working 40 hours per a week, generally Monday through Friday, 8:00 AM to 5:00 PM. Availability for both day and occasional evening work on any Caldwell Community College & Technical Institute site (or arranged off-campus site) is required during peak periods
Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed. Out of state travel is limited, but may be required for training and conferences.
EXPERIENCE AND TRAINING:
Minimum one year of increasing responsible purchasing or related experience required.
Associate's degree in accounting, business administration, computer information systems, office management, or related field required.