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 Chief Deputy Director - Facilities, Maintenance and Operations - Ventura, California, United States

   
Job information
Posted by: General Services Agency (GSA) 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Service/Skilled - Other
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: CqC5MycaZR39zx2QANqdx0GT7DSCra / Latpro-3805434 
Date posted: Jul-14-2021
State, Zip: California, 93009

Description

What We Offer
The County of Ventura offers an attractive compensation and benefits package. Aside from the base salary range for the Chief Deputy Director General Services Agency of approximately $124,771 to $174,696 an employee in this position will also be eligible for the following:

  • General Salary Increase (GSI) This classification will receive a GSI of 2% on 12/26/2021.
  • Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, or 5% for completion of a graduate degree.
  • Executive Annual Leave - The candidate selected for this position will earn 248 hours per year, increasing to 288 hours after 5 years of service, to 328 hours after 10 years of service, and to 368 hours after 15 years of service per Management Resolution Sec. 616. A credit may be granted for other public service.
  • Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours.
  • Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
  • Health Plans Medical, dental, and vision plans for you and your dependents. A flexible credit allowance of up to $16,692 annually. This will increase to $19,612 for the 2022 plan year effective December 12, 2021.
  • Flexible Spending Accounts - Employees may also participate in the Flexible Spending Accounts which increase their spending power by reimbursing them with pre-tax dollars for IRS approved dependent care and health care expenses.
  • Pension Plan - Both the County and you contribute to the County's Retirement Plan and to Social Security. If you are eligible, you may establish reciprocity with other public retirement systems such as PERS.
  • Holidays - 11 paid days per year which includes a scheduled floating holiday.


The Community
Ventura County is located on California's "Gold Coast," approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate with an average annual temperature of 74.2 degrees. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County "home."

County Government
Ventura County is a "general law" county, governed by a five-member, electedby-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget, day-to-day operations, as well as to advise, assist and act as an agent for the Board of Supervisors in all matters under the Board's jurisdiction. The County focuses on serving its residents by promoting engagement, strategy, execution and accountability to include diversity, equity, and inclusion initiatives to ensure that all employees are treated with respect and without discrimination, and to improve culturally appropriate outcomes for community members.

The Agency
The General Services Agency (GSA) is responsible for a broad spectrum of services to all the County departments and agencies including Fleet Services, Facilities, Procurement, Special Services, Security and Business Support. The Parks Department also is part of GSA and manages fifteen (15) different parks, three (3) regional golf courses, five (5) community centers and three (3) regional trails. It requires a very divergent workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.

The Position
Under general administrative direction of the Director-General Services Agency, the Chief Deputy Director-GSA is responsible for the administration of the Facilities and Materials Department which is very diverse in a myriad of services and programs including preventive and corrective facility maintenance, infrastructure upgrades, construction project management, utilities, energy conservation, waste stream management, sustainability efforts, and facilities contracts oversight. This position supports an agency culture that adheres to the highest ethical standards, promotes employee morale and acts in concert with the mission, vision and values of GSA and the County of Ventura.

Additionally, the Chief Deputy Director leads department managers responsible for services and programs related to grounds, housekeeping, and security.

The Chief Deputy Director may assume responsibility for the General Services Agency in the absence of the Director.

The successful candidate will have experience in managing programs and services related to facilities maintenance; developing and implementing strategic plans; participating in process improvement initiatives; and developing complex budgets which include service rates and use fees.

The ideal candidate will have extensive experience leading and managing a large customer service oriented department within a public sector, unionized environment. Experience with Lean Six Sigma methodologies is highly desirable.

Chief Deputy Director-GSA is an at-will classification which is exempt from the provisions of the Civil Service Ordinance.

Examples Of Duties


Duties may include but are not limited to the following:

  • Plans, organizes, and directs the activities of four direct reports managing the six divisions within the Facilities Department in accordance with the organization's long-range vision, mission and service goals and communicating a standard of excellence throughout the operation;
  • Continually explores process improvement opportunities to enhance overall operational efficiencies; advises Director - GSA of plans to propose, modify, or eliminate programs and/or activities in response to increases/decreases in customer demand, technological change, or funding availability; directs the planning, development, implementation, and results of programs and activities;
  • Coordinates activities with other County agencies and departments, federal, state, regional and local agencies;
  • Ensures compliance with health and safety rules and regulations; supports emergency planning efforts; encourages professional development and training; and sets the tone for an organizational culture that values and practices business ethics, quality service delivery, positive employee morale and excellent customer service;
  • Develops and monitors implementation of County and Agency Strategic Plan goals and objectives;
  • Directs the preparation of operational budgets, service rates, and use fees;
  • Leads operational managers in the establishment of operational goals and in the development of plans to accomplish them;
  • Develops and monitors standards for quality service delivery including performance benchmarks and customer satisfaction measurements;
  • May assume responsibility for the Agency in the absence of the Agency Director;
  • Makes formal presentations to the Board of Supervisors, advisory boards and commissions, and the general public as necessary;
  • Performs other administrative duties as assigned.

Typical Qualifications

These are entrance requirements and do not assure continuance in the process.

EDUCATION, TRAINING and EXPERIENCE
Any combination of education, training, and experience that demonstrates possession of the requisite knowledge, skills, and abilities.

An example of qualifying education/experience is:
Bachelor's degree in an engineering discipline AND, four (4) years of progressively responsible management experience within a complex general services facilities and maintenance program area to include at least two (2) years of experience supervising professional level staff.

The background in facilities and materials must include preventive and corrective facility maintenance, infrastructure upgrades, construction project management, utilities, energy conservation, waste stream management, sustainability efforts, and facilities contracts oversight.

NECESSARY SPECIAL REQUIREMENTS
Possession of, or ability to obtain, a valid California driver license.
Experience:

  • Preparing, managing and monitoring operational budgets;
  • Contributing to strategic plans and meeting objectives;
  • Establishing and maintaining positive working relationships with staff, peers, customers and suppliers while maintaining professional relationships with all stakeholders;
  • Making presentations before community groups and public agency governing boards.

DESIRED
A Master's degree in an engineering related field or a Master's degree in Business or Public Administration coupled with a Bachelor's degree in an engineering discipline.
Experience:

  • Participating in process improvement initiatives (preferably employing Lean Six Sigma methodologies) including planning and measuring performance outcomes;
  • Managing operational budgets which include service rates and use fees;
  • Managing services and programs related to grounds, housekeeping, and security.
  • Working within a unionized environment or within the public sector.


Knowledge, Skills, and Abilities
Comprehensive knowledge of:

  • Modern principles of organization, public administration and management;
  • Customer service delivery;
  • Principles and practices of leadership, supervision, and public personnel management within a unionized environment;
  • Fiscal management.

Considerable knowledge of:

  • Development and implementation of strategic plans;
  • Process improvement methodologies, such as Lean Six Sigma, including planning, and measuring performance outcomes;
  • Preventive and corrective facility maintenance, infrastructure upgrades and construction project management;
  • Utilities, sustainability efforts, and energy conservation, waste stream management;
  • Facilities contracts oversight;
  • Principles and techniques of preparing, monitoring and managing operational budgets including service rates and use fees.

Some knowledge of grounds, housekeeping, security, and special events.

Comprehensive ability to:

  • Lead and manage a large diverse department encompassing multiple disciplines;
  • Communicate effectively orally and in writing;
  • Deal effectively with various levels of government and the public, either individually or in groups;
  • Establish positive working relationships with staff, peers, customers and suppliers while maintaining professional relationship with all stakeholders;
  • Prepare and present comprehensive reports and recommendations;
  • Prepare, manage and monitor operational budgets.

Recruitment Process

To apply for this exceptional career opportunity, please send a resume and a cover letter which demonstrates a Bachelor's and/or Master's degree in an engineering discipline and four (4) years of progressively responsible management experience within a complex general services facilities and materials program area to include at least two (2) years of experience supervising professional level staff.

The background in facilities and materials must include preventive and corrective facility maintenance, infrastructure upgrades, construction project management, utilities, energy conservation, waste stream management, sustainability efforts, and facilities contacts oversight.

Include your experience:

  • Preparing, managing and monitoring operational budgets which may include service rates and use fees;
  • Contributing to strategic plans and meeting objectives;
  • Making presentations before community groups and public agency governing boards;
  • Participating in process improvement initiatives (preferably employing Lean Six Sigma methodologies) including planning and measuring performance outcomes;
  • Managing services and programs related to grounds, housekeeping, and security.

Submit in one of the following ways:

  • E-mail to: Monika.Maine@ventura.org;
  • Submit an on-line application and attachments (resume and cover letter) at www.ventura.org/jobs.
  • EVALUATION
    First review of the resumes is July 26, 2021. This is a continuous recruitment and may close at any time. If interested, apply as soon as possible to be included in that review. Subsequent reviews may be conducted to establish a viable pool of candidates.

    INTERVIEW PROCESS
    Following a structured evaluation of the resumes, the most qualified candidates will be invited to a panel interview. The top candidates, as determined by the panel, will then be invited to a second interview with the Director - GSA and other County executive management. The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool.

    BACKGROUND INVESTIGATION
    The selected candidate may be subjected to a thorough background investigation which may include inquiry into past employment, education, criminal background information, and driving record. In addition, the successful candidate may be subjected to Live Scan fingerprinting.



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    Requirements

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