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 ADMINISTRATIVE SPECIALIST - Arlington, Virginia, United States

   
Job information
Posted by: Arlington County 
Hiring entity type: Government 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: US$49608 - 75732
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Other
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 3148329 / Latpro-3806017 
Date posted: Jul-16-2021
State, Zip: Virginia, 22234

Description


Salary

$49,608.00 - $75,732.80 Annually

Location

(Sequoia Plaza) *ART Bus Accessible*, VA

Job Type

Full-Time

Department

Department of Human Services

Job Number

1181-22A-DHS-KH

Closing

7/29/2021 11:59 PM Eastern

Position Information

Are you a highly skilled administrative professional with a can-do attitude who enjoys managing a diverse range of tasks in a customer centric setting? If so, Arlington County has a great opportunity for you!
 
Arlington County's Children's Behavioral Health Bureau, Child and Family Services Division within the Department of Human Services Child has a unique opportunity for an Administrative Specialist  to join a dynamic and innovative team of professionals. The Bureau is responsible for providing comprehensive mental health and substance use services to help children and youth to function adequately in their environments and help their families support them. Services for children and adolescents are provided in their homes, school, or community. As part of these services, the Bureau jointly manages the Children's Regional Crisis Response Program (CR2) contract with the Northern Virginia Regional Projects office, and several grants for services that promote the behavioral health of children and families. CR2 is a 24-hour mobile crisis stabilization service for youth up to age 21 (will begin supporting adults in the near future) in Northern Virginia who are facing mental health and/or substance use crises. This position will provide day-to-day support to the CR2 contract to include assisting the Bureau Chief monitor contract obligations and program spending; reviewing, analyzing, and preparing reports that identify trends, compliance issues, policy changes; and tracking performance expectations of the CR2 contract and other grants across the Bureau.

Specific Duties include:

  • Data Analysis  
    • Collecting and analyzing data to compile reports for programs to include summaries on outcomes, trends, unusual occurrences, compliance issues, policy changes;  
    • Managing data in electronic health information data systems;
  • Budget
    • Developing spreadsheets and tools for monitoring budget, purchase orders and tracking invoices;
    • Assists with organizing annual budget documentation for the bureau programs;
  • Working with Leadership
    • Supporting leadership with developing policies and procedures for mobile crisis services;
    • Researching and providing updates on website content of bureau programs;
  • Working in the Community
    • Assisting in planning, scheduling, coordinating the Bureau's Calendar of Events;
    • Preparing special reports, presentations, and constituent correspondence;
    • Tracking performance expectations of contracted services across the bureau; and
    • Coordinating with regional partners and attending relevant workgroups and committees related to mobile crises services.
Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner.  Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.
Selection Criteria

Minimum:

  • Bachelor's degree in public administration, business administration, human services or field directly related to program area; and 
  • One year experience in public administration or a related environment, performing program support functions in human services.
Substitution: 
Additional qualifying experience may substitute for the education requirement on a year-for-year basis.
 
Desirables :
Preference may be given to candidates with experience in one or more of the following:
  • Excellent time management and problem-solving skills;
  • Intermediate skills with MS Office (i.e. Word, and Excel);
  • Ability to multitask a high volume of tasks effectively;
  • Ability to be flexible in supporting multiple programs;
  • Ability and willingness to learn County regulations, processes, and practices.
  • Experience working in customer service setting; and
  • Strong written and communication skills.

Special Requirements

A pre-hire background check and State of Virginia Child Welfare and Neglect Central Registry will be required.


Additional Information

Work hours : Monday through Friday 8am-5pm, 40 hours per week.

Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give "see resume" as a response to the questions. Incomplete applications will not be considered.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: (see application details)

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement:  a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457).  The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County.  You contribute a portion of your salary on a pre-tax basis to this plan.  General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan. 

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan.  The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit.  New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above.  They are also eligible for vacation, sick leave, and paid holidays. 

Temporary Seasonal and Occasional Appointments: 
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.



Requirements

See job description

 

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