Job Title: Budget Analyst
Reports To: CFO/Grant Compliance Officer Wage/Salary DOE
FLSA Status: Non Exempt
Monitors all aspects of the assigned grants and tribal budgets to ensure compliance with tribal, federal, state, and/or local rules and regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
The Budget Analyst will be responsible to be knowledgeable and proficient in each grant and budget assigned. The main functions of the Analyst will be to monitor all aspects of the grant to ensure compliance with tribal, federal, state, and/or local requirements.
Coordinate with Department Managers and/or Staff on grant applications, budget calculations, and budget narratives.
Provide input to Department on Indirect cost needs.
Assist Department with identifying proper matching sources allowable.
Manage grant files to ensure the proper documentation is on file. The grant file should include:
a. Grant application with budget, budget narrative, and grant goals and objectives (deliverables).
b. Grant award documents with terms and conditions.
c. Documentation of Tribal Council acceptance of award.
d. Budget with Tribal account numbers assigned if required, include source and/or method of tribal match.
e. Application for online payments and reporting.
f. Copy of all submitted reports, both programmatic and financial, based on reporting requirements.
g. Documentation of grant payments, both advance and reimbursement.
h. Copy of all grant correspondence, including letters, email, faxes, etc.
Input, monitor, and ensure that grant budgets are accurately reflected on accounting system, on an annual basis, including carryover funding. Assist with budget modifications, as needed.
Monitoring grant expenditures, including approval of purchasing in Microix system, to verify proper account classification and funding availability. Validate that activity is approved and in compliance with grant objectives.
Review posted grant expenditures to ensure accuracy. Prepare or assist with corrective journal entries, as needed.
Post indirect cost based on approved rates.
Prepares financial reports for funding agencies and Tribal Organization. Assist with grant close out and financial reconciliation.
Be knowledgeable of all applicable grant regulations, including but not limited to federal, state, and tribal laws. Must have knowledge of OMB Super Circular 2 CFR 200.
Knowledge of accounting cycle fundamentals is preferred. SUPERVISORY RESPONSIBILITIES None
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE- A.A. or A.S. degree, business administration, finance, accounting and/or a combination of education and applicable experience. Minimum of one years' experience in annual budgets and accounts payable.
LANGUAGE SKILLS -Must be able to communicate effectively both orally and written. May be expected to make presentations to the Tribal Council and other user groups.
Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS -Ability to work with mathematical and accounting concepts such as probability and statistical inference, and fundamental applications. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations,
REASONING ABILITY- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; to handle, or feel; and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.