Job Title: Manager, Facility Management
Office: Office of the Chief Operating Officer
Date Posted: 9/8/2021
Salary Range: 1-5 / $92,748 - $104,655
NTE Date: N/A
The Government of the District of Columbia values the safety of our employees, our residents, and our visitors. In support of these values, if you are selected for this job you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the Government of the District of Columbia.
The Office of Innovation and Systems Improvement (ISI) works with the Chancellor to align resources across the organization through innovation and continuous improvement. Our goal is to initiate change and lead DC Public Schools into the highest performing school district in the nation. After engaging with over 3,000 internal and external stakeholders to help shape the future of DCPS, we are guided by the five strategic priorities of the new Capital Commitment 2017-2022 Strategic Plan:
- Promote Equity: Define, understand, and promote equity to close achievement gaps and interrupt institutional bias.
- Empower Our People: Recruit, develop, and retain a talented, caring, and diverse team.
- Educate the Whole Child: Provide rigorous, joyful, and inclusive academic and social emotional experiences for all students.
- Ensure Excellent Schools: Increase the number of high quality schools across the district by defining blended autonomies for schools and creating opportunities for innovation.
- Engage Families: Deepen partnerships with families and community.
The Office of the Chief Operating Officer (OCOO) is comprised of the Strategic School Operations, Food & Nutrition Services, School Security, Facilities, Compliance, and Attendance teams. OCOO is responsible for guiding the operations and functions for all 118 schools within the District. Our goal is for all DCPS schools to be ready on the first day of school and every day thereafter so that all principals can lead, all teachers can teach, and all students can learn.
The Facilities division is comprised of three main teams: Facility Planning & Design, Facility Management, and Warehouse & Logistics.
This position will be part of the Facility Management team, which is responsible for the following: effective planning of small capital improvements at all schools that are not actively being modernized by the Facility Planning & Design team; overall execution of the DCPS sustainability plan; proper maintenance of building assets and grounds; and coordination of building use agreements. The Manager, Facility Management will work closely with school leaders, custodial staff, other DCPS central office teams, and the DC Department of General Services (DGS) to ensure facility-related issues are reported and addressed in a timely manner, and that buildings are well-maintained so all students are given the opportunity to learn in an environment that is safe, clean, and engaging. The Facility Management team may at times be required to respond quickly to emergencies via phone, email, or in-person outside of the normal workday or workweek.
The Manager, Facility Management will report to the Director, Facility Management.
Essential Duties and Responsibilities
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.
Develops, plans, and tracks the progress of medium to large capital improvement projects at assigned schools or components of larger projects.
Ensures that work orders are accurately submitted and reviews them for trending, prioritization, and timely completion; and raises inaccuracies as necessary for effective close out with minimal impact to facilities and operations.
Leads program-related meetings, conferences, appointments, and logistical efforts.
Maintains an advanced understanding of HVAC, electrical, plumbing, intrusion detection, fire alarm, and fire protection systems.
Maintains relationships and liaises with various DCPS departments and other DC agencies, such as DGS to drive collaboration and mission success.
Tracks and reports progress of projects and work orders through use of various electronic platforms and programs.
Refines and improves the team's project management process; identifies patterns/trends in issues across multiple schools' projects; and works with the Director, Facility Management to develop longer-term, systematic solutions, systems, processes, standards, and guidance to address them.
Supervises the progress of projects, high-level initiatives, and emerging issues across DCPS organization and communicates developments that impact or change the direction of programmatic priorities.
Works closely with school leaders to determine how to appropriately communicate with the school community when facility issues that impact students arise, including issues which result in school closures.
Recommends and advises on budget, procurement, and human resources needs of the Facilities team.
- Understands the importance of and is able to progress platform development as required to support a portfolio of over 100 buildings.
- Bachelor's degree and four to six years of related work experience.
- Master's degree preferred.
- Previous exposure to or experience in the education sector a plus.
- Three plus years of budget development and management required.
- Previous facilities, construction, and project administration experience.
- Strong interpersonal skills.
- Must be detail-oriented and have strong ability to multitask.
- Experience managing sustainable buildings and/or LEED Green buildings a plus.
- Experience with community or constituent engagement a plus.
- STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
- COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
- EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
- EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
- TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
- JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.