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 Registration and Event Support Specialist - Harrisburg, Pennsylvania, United States

Job information
Posted by: PA Coalition Against Rape 
Hiring entity type: Not-for-Profit 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: US$38000 - 43000
Benefits: Dental Insurance -
Health Insurance -
Paid Vacation -
Relocation: Not specified 
Position functions: Communications
Creative services/Design
Non Profit
Computers - Webmaster
Travel: Minimal 
Accept candidates: in same state/locale 
Languages: English - Fluent
Minimum education: Bachelor Degree 
Minimum years experience:
Resumes accepted in: English
Cover letter: Cover letter required
Virtual interview questions: No questions which require answers when applying for this job posting.
Job code: / Latpro-3823378 
Date posted: Sep-20-2021
State, Zip: Pennsylvania, 17110


Create Registrations:
Coordinate pre-registration, accommodations and set-up for training projects using Event Management online software system or other systems as assigned.
Create, maintain and update Event Management Online Software System for website creation, tracking of payments, registrations, contact database, reports and other details as requested.
Coordinate all communication during our national and state conferences with attendees, presenters, and exhibitors.
Create and maintain national and state conference websites. Knowledge of HTML/CSS required.
Update PCAR website with training date, location and registration links located on event management system.
Maintain and update registration request form
Coordinate post event details such as registration fee reconciliation and billing and mailing of certificates.
Coordinate with facilitator for accommodation requests (language access, ADA, dietary, etc.)
Develop branded webpages for events and surveys

Marketing of events, trainings and policy updates:
Create marketing emails for save the dates, registration announcements, reminder emails, create
schedule for marketing and reminders
Create emails for newsletters, policy pieces, training announcements, Vision of Hope, our state and national conferences, and other emails as needed.
Develop Advocacy alerts on key policy and legislation
Provide support to staff conducting virtual trainings.

Database Management:
Assist with upkeep and changes to the database.
Use the database to manage events, groups, surveys, advocacy alerts, web pages, as necessary.
Work with colleagues to create and maintain standards within the database.
Maintain and update database standards guides
Assist in leading new database software implementation and staff trainings.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree (B.A. or B.S.) or equivalent in Communications, Graphic Design, Web Development, Database management, Event Planning, or other related field; and/or four years of relevant experience