At Salt Lake Community College, we know our people are at the center of our work. This position is critical in welcoming employees and students in our Human Resources/People & Workplace Culture suite. We are rapidly becoming a model for inclusive and transformative education focused on strengthening the communities we serve through the success of our students.
This team member will be responsible for providing primary coverage at the front desk and partnering with managers and directors in HR, as directed by the Director of Employment and Compensation, to provide support. Under general supervision, perform office duties.
Essential Responsibilities and Duties
Be the primary individual covering the front office and phone along with disseminating general information to individuals regarding the College, People & Workplace Culture, and the Human Resource (HR) Office. Explain applicable office procedures and provide assistance in completing various HR forms. Explaining the hiring process to applicants, employees and supervisors. Respond to phone, e-mail, fax and in-person requests for information and applications.
Operate office equipment to produce, compile and edit quality correspondence, reports, etc using Word and Excel and other systems. Operate e-mail, filing system, schedule meetings and travel arrangement (as needed), maintain files, receive and distribute mail, and create program flyers.
Assist applicants in understanding the application process, how to complete the online application, attach documents, access to the system and follow-up. Update job postings on various websites.
Oversee general office affairs, which may include maintaining records and supervision of part-time or work-study student and ensuring necessary supplies for the office are available. Filing folders and documents. Order, organize and inventory workrooms within HR. Follow the purchasing procedures issued by the College.
Maintain log for employees or other individuals (such as supervisors and police) requesting information from personnel files. Use HR electronic file system to access files. Complete phone requests for employment verification. Ensure that dissemination of information complies with GRAMA and College procedures.
Assist other HR personnel as directed.
Other duties as assigned.
Essential Responsibilities and Duties Continued
Experience in Human Resources strongly preferred.
Experience in Higher education preferred.
One (1) year post high school education (minimum 30 completed semester credits).
Two (2) years full-time, paid, related work experience.
Part-time experience will be pro-rated.
Trade off for education/experience one to one ratio.
Knowledge, Skills & Abilities
Business English, math spelling, punctuation and vocabulary.
General office procedures; computer operation including data entry, word processing, spreadsheet, etc.
Federal and state regulation including (but not limited to) GRAMA, ADA, FMLA, veteran’s preference.
General knowledge of services and processes of a higher education institution
Record keeping functions.
Microsoft Suite (Word, Excel, PowerPoint etc.)
Basic knowledge of the form I-9.
Prioritizing duties and time management in a fast paced environment.
Support multiple groups within HR.
Work with confidential and sensitive information is essential
Operate computer and other general office equipment; excellence in Word and Excel required.
Learn new computer programs, processes and procedures quickly.
Communicate effectively with individuals at all levels of the institution and with all external customers.
Provide all services with outstanding customer service.
Follow written and oral instructions effectively.
Input large amounts of data quickly and accurately.
Work independently and as a team member
Handle multiple line telephone system.
Demonstrated quick and efficient typing skills
Supervise others (part-time and work-study).
Understand and then explain processes with courtesy, tact and diplomacy.
Ability to alphabetize quickly and efficiently.
Find errors on forms and documents received.
Scheduling meetings with multiple parties and reserving conference rooms within the college.
Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.
Non-Essential Responsibilities and Duties
More information about Salt Lake Community College benefits: http://i.slcc.edu/hr/benefits/benefitsinformation.aspx
Full consideration will be given to applicants who apply on or before the priority review date indicated above.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.