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 Senior Secretary - Bowling Green, Ohio, United States

Job information
Posted by: BGSU Office of Human Resources 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Receptionist/Secretarial
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 7O79infPEXMlI3pS7orXPgaSCJ94RS / Latpro-3829754 
Date posted: Oct-06-2021
State, Zip: Ohio, 43403


Position Summary

The Sr. Secretary will:

  • Support the Dean and Associate Deans
  • Support the Director of the Paul J. Hooker Center for Entrepreneurial Leadership and Hamilton Executive in Residence
  • Collaborate with the Dean’s Office Administrative Assistant on projects and events


Essential Duties, Tasks and Responsibilities
  • Prepares written correspondence including letters, memos, and emails and maintains files. Oversees incoming and outgoing mail.
  • Updates and maintains Schmidthorst College webpages.
  • Provides support for the AACSB accreditation process including preparing reports and maintaining documentation.
  • Prepares correspondence, documents, and presentations and assists with meetings of the Schmidthorst College Leadership Council, Young Alumni Board, Paul J. Hooker Center for Entrepreneurial Leadership Advisory Board, college-level faculty and staff meetings, and other meetings
  • Downloads and reconciles budget reports. Reconciles p-card transactions.
  • Prepares faculty and adjunct contracts.
  • Maintains inventories and orders supplies
  • Gathers information and prepare Faculty Staff Newsletters
  • Interviews, hires, trains, and evaluates student assistants. Coordinates work schedules. Orders keys as needed. Approves students’ time.
  • Makes travel arrangements and prepares Chrome River travel expense reports.
  • Assists in planning, organizing, and running events in the College.
  • Works on special projects

Essential Competencies
  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence


Diversity Statement

In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below.  The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font. 

  • Reflect on a time when you advocated for something related to equity, diversity, and/or inclusion.


Minimum Qualifications:


  • One-year related experience required


  • High school diploma or GED required

Preferred Qualifications:

  • Basic html, Adobe CMS End design, and MS Publisher experience


Full-time, Classified staff position available.  Pay Grade 25/$15.63.   Full benefit package available.


Deadline to apply:  October 20, 2021


To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.


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