Under general direction, this class maintains records on vehicles, parts inventory and accountable property and materials; prepares periodic reports, orders and receives parts, maintains the parts rooms; picks up and delivers parts and equipment. The class is also responsible for calculating and processing time cards and leave requests.
The Maintenance Material Specialist has responsibility to:
Enter vehicle works orders, inventory, preventive maintenance, materials received, fuel and oil usage into automated accounting system; verify for accuracy; produce inventory, work production, stock usage and other reports.
Maintain accurate inventory of existing stock; conduct annual and special inventories; adjust inventory records to reflect actual stock; monitor inventory for unusual activity; review work orders and inventory reports; order or requisition equipment, parts and supplies; maintain storeroom to meet fire, safety and health code requirements; evaluate available storage space and determine layout-location of stock; rotate stock to ensure that older items are used first; remove out-of-date items from shelves and direct disposal.
Research availability, current prices, discounts, delivery time and/or alternative supplies or equipment or repairs; maintain established quantities of fuel, oil, grease, oxygen and other chemicals; prepare, place/receive and disperse orders for supplies/equipment and warranty equipment; unpack and check for condition; verify quantity received and price noted on bill of lading; pack and ship returns; post quantities received, returned and issued to master inventory list; may make deliveries and/or perform courier services to obtain needed parts and supplies; maintain files of purchasing and other source documents and computer reports.
Calculate time worked for all Fleet and Facilities employees using the weekly time cards as source document; process approved leave requests.
Provide dispatch support for maintenance employees on road calls and parts runs; answer telephone and shop radio, as needed.
Maintain work production and inventory records; maintain order in office and store area; performs general clerical work in support of stores operation and maintenance department.
OTHER JOB FUNCTIONS
May assist in moving buses or delivering vehicles to replace inoperable buses on route. May be assigned additional clerical tasks.
High school graduation, or equivalent. Two years of general office experience which includes purchasing and inventory. Experience in a vehicle maintenance environment is highly desirable.
Computers, with emphasis in spreadsheet (Excel), database (Access), and word processing (Word) programs
Basic math and accounting and record keeping
General purchasing and accounting practices
Fire, safety and health codes applicable to storage of assigned inventory
Inventory control practices
Research techniques to prepare routine reports
General office practices
Learn GCTD policies and procedures
Organize and operate a stores facility
Develop and implement operational stores procedures
Learn and apply accounting/inventory and work production codes as well as knowledge of transit operations, equipment/parts/supplies usage and routes
Learn principles of material management, including computer applications
Prepare statistical and inventory reports
Maintain accurate records and document actions taken
Make routine math calculations
Operate forklift and office equipment, including fax and computer
Learn to operate transit coaches
Communicate effectively, in oral or written form
Understand and follow oral and written instructions
Establish and maintain cooperative working relationships
Complete assignments within limited timelines
Develop solutions for problems and procedures
Licenses and Other Requirements
Valid Class B California drivers license is desirable.