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 Administrative Assistant - FHC (9a - 5p) *Spanish speaking preferred* - Brooklyn, New York, United States

Job information
Posted by: NYU Langone Health 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Receptionist/Secretarial
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: Spanish - Fluent
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 729447372 / Latpro-3841127 
Date posted: Nov-16-2021
State, Zip: New York, 11201


Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. Learn more about Family Health Centers at NYU Langoneand interact with us on LinkedInGlassdoorIndeedFacebookTwitterYouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Assistant - FHC (9a - 5p) *Spanish speaking preferred*.

In this role, the successful candidate Provides administrative support to the Department in general answers phone calls and is point person for internal and external communications performs all clerical duties for the department as well as other assigned duties.

Job Responsibilities:

    • Acts as sites record keeper for petty cash requests and any money transactions that requires Site Director approval.
    • Provide administrative support to Site leadership and staff as needed. Coordinates special projects or duties as assigned by Site Director.
    • Plan, attend and assist in the coordination of meetings, conferences and special events
    • Maintain records of approved CME requests for medical providers and assists with submission of reimbursement.
    • Create and update all provider and staff work schedules for the entire year
    • Order all required administrative and medical related supplies for the site. Initiates Purchasing Orders and coordinates with Purchasing Department on required purchases.
    • Composes correspondence memos and reports as instructed. Type, format proofread and distribute a variety of materials including correspondence memos reports minutes of meetings. Translates documents into Chinese.
    • Deals discretely with confidential information concerning Lutheran Family Health Centers information contained in minutes letters and other documents.
    • Maintains required site records staff files and other key documents.
    • Initiates Engineering Work Requests and reports site related operational issues to Site Director and/or Engineering Dept.
    • Interacts with interdepartmental personnel throughout the health centers and hospital departments.
    • Serves as sites time keeper and maintains accurate records of all employees work hours vacation hours sick hours, etc
    • Demonstrates an awareness of and respect for coworker/patients cultural background
    • Assesses patients ability to communicate in English and assists in the provision of an interpreter as needed.
    • Incorporates patients cultural background and values in methods of communication and service provision

Minimum Qualifications:

  • To qualify you must have a High School Diploma Required
  • Minimum Experience/Requirements: 2 + years relevant experience
  • Strong oral and written communication skills. Must have exceptional organizational skills and ability to multi task responsibilities
  • Proficient in Excel, Word, Power Point and Outlook

Preferred Qualifications:

  • Spanish speaking preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

Family Health Centers at NYU Langone's network provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view Family Health Centers at NYU Langone's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.


See job description.


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