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 Office Administrator - McMinnville, Oregon, United States

   
Job information
Posted by: Yamhill County Courthouse 
Hiring entity type: Other 
Work authorization: Existing work authorization required for United States
Position type: Direct Hire, Full-Time 
Compensation: ******
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Receptionist/Secretarial
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: ErPNWtiLBylgfWL7AT2Xplr944qprw / Latpro-3842398 
Date posted: Nov-20-2021
State, Zip: Oregon, 97128

Description

Office Administrator

District Attorney

YAMHILL COUNTY

Job #DA21-137

Full Time

Recruitment will close when filled.

First review of applications will be December 3, 2021

Full salary range: $5984 - $7520/month (DOE) with Excellent Benefits

Salary at hire depends on experience but anticipated to be between step 1 and step 4 of the salary range.

Our Community

Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.

The Office Administrator

This is a regular, full-time position for an Administrator to develop, coordinate, and manage administrative support in the criminal division, staff and supervisors of the Victims Services and Support Enforcement Programs, including hiring, training, evaluating, and supervising. Other duties of this position will include managing administrative support staff, developing, implementing, and evaluating office procedures, developing and recommending office policies, managing the acquisition, monitoring, and reporting on grants, participating in the selection of new personnel, entering and certifying payroll, budgeting, planning, assigning, and scheduling work of subordinates, and other duties as assigned. Please see the attached job description for full details. This is a non-bargaining position.

The Benefits

Health coverage - Group medical, dental, and vision insurance coverage is available for the entire family. For the 2021-2022 plan year, the County will pay 98% of the monthly premium and employees will pay 2% ($35.78 per month) for the Base Plan. With this plan, employees are eligible for a $100 a month contribution into an HRA VEBA account. Buy-up plans are also available.

Retirement - PERS (Public Employee Retirement System) contribution is 100% employer funded, which includes both contribution to PERS pension and IAP accounts (IAP contribution is 6% of salary).

Short-Term Disability 100% County paid.

Life insurance - $10,000 for employee/$2,000 for spouse and children 100% County Paid.

Vacation/Sick Leave - Flexible Earned Time (FET) is a combination of vacation and sick leave. To start, employees earn 13 hours per month and future accruals increase based on years of service. After a year of service and depending on FET balance, employees may sell-back up to 40 hours of FET per year.

The Qualifications

A bachelors degree in a related field and five years experience in program administration and personnel management are required. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work will be considered.

Experience in a legal office is preferred. Successful completion of a criminal history background check is required.

Employer and values diversity. All qualified

the Human Resources Off

The Candidate

The successful candidate must have excellent leadership and communication skills, both verbally and in writing and be self-directed, detail-oriented, and have the ability to work effectively with staff, victims, members of the public, and agency partners in a courteous, professional manner..

Employees must be able to perform the essential functions of this classification with or without accommodation.

Recruitment will close when filled.

First review of applications will be December 3, 2021

WORKING TITLE: OFFICE ADMINISTRATOR

CLASSIFICATION: PROGRAM MANAGER II

DEPARTMENT: DISTRICT ATTORNEY

DIVISION: VARIES

PAY RANGE: NBYCM 26

FLSA CATEGORY: EXEMPT

PHYSICAL REQUIREMENTS: ATTACHED

WORKERS COMP CODE: 8820

PPE: PER WORK LOCATION

REVISION DATE: NOVEMBER 2021

JOB DESCRIPTION

JOB DESCRIPTION

GENERAL STATEMENT OF DUTIES:

Employs, supervises, and evaluates administrative support staff, including skill development and

discipline. Develops, coordinates, and manages the offices Victims Services and Support

Enforcement employees, trains staff, manages and acquires grant funding, and complies with

statutory and constitutional requirements. Assists in the oversight and preparation of program

budgets. Manages office staff to ensure efficient and complete support of department attorneys

and daily office requirements.

SUPERVISION RECEIVED:

Works under the general supervision of the District Attorney who assigns goals and objectives and reviews and evaluates work for effectiveness. Work is done with considerable independent

judgment.

SUPERVISION EXERCISED:

Exercises full supervision over administrative staff, support enforcement supervisor and staff,

victims services supervisor, and victim advocates.

DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF

POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON

ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR

ALL OF THE FOLLOWING DUTIES:

Develops, coordinates, and manages Victims Services Program and Support

Enforcement Program staff and supervisors, including reviews and evaluations.

Hires, supervises, evaluates, and provides training to administrative staff.

Designs programs to aid victims and witnesses of crime(s), in coordination with the

division supervisor.

Manages administrative support staff, including making recommendations to the District

Attorney regarding the development of office procedures, policies, and coordination.

Manages the acquisition, monitoring, and reporting on all office grants.

Participates in the selection of new personnel.

Makes recommendations on hiring and firing decisions.

Provides training and advice on legal procedures, policies, and matters involving the

criminal division, including routine and regular updates to the case management system.

Assists District Attorney in preparing and monitoring of annual budgets

Develops, implements, and evaluates office procedures.

Develops and recommends office policies.

Inputs and certifies payroll; maintains personnel records.

Plans, assigns, and schedules work of subordinates; organizes and prioritizes workflow.

Performs other related duties as assigned.

JOB SPECIFICATION

KNOWLEDGE OF:

Principles, practices, and procedures of the District Attorneys Office.

Budgetary process and tracking.

Legal mandates related to Victims Rights and Support Enforcement.

Direct services to victims of crime

Supervision and management of personnel.

Federal, state, and local laws, codes and regulations as pertaining to the District

Attorneys Office.

SKILL IN:

Effective communication, both orally and in writing.

Establishing and maintaining effective working relationships with co-workers, other

managers, and members of law enforcement.

Preparing budgets

Grant application, compliance, and monitoring.

ABILITY TO:

Supervise a large staff of clerical and technical positions.

Communicate effectively in both oral and written form.

Establish and maintain effective professional relationships with coworkers,

administrative personnel from various agencies, and the general public.

Train and evaluate employees.

Perform complex legal assignments requiring minimal supervision.

Attend work as scheduled and/or required.

MINIMUM EXPERIENCE AND TRAINING:

Bachelors degree in related field and five years experience with background in program

administration and personnel management. Relevant experience and training in victims advocacy.

Any satisfactory combination of experience or training which ensures the ability to do the job will be considered.

OTHER REQUIREMENTS:

Ability to secure and maintain a drivers license valid in the state of Oregon, or an acceptable

alternative means of transportation. May be required to drive a County vehicle. Employees

authorized to operate a private vehicle on County business are required to carry a valid drivers

license and liability insurance minimums as outlined in ORS 806.070.

Will be subject to successful completion of a background check.

WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY:

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

Contact with the public in office environments may risk exposure to irrational/hostile behavior,

contagious diseases, or contact with domestic animals.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by

an employee occupying this position. Employees may be required to perform other related duties

as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change.

The job specification requirements stated are representative of minimum levels of knowledge,

skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of

experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.

The Application Process

Click the link in this posting to visit the Yamhill County website and download an application. You may submit your application by mail (US Postal Service), fax (503-434-7553), e-mailing the email address listed on our website or hand-delivery (535 NE 5th St., McMinnville OR 97128). Please contact our Human Resources Department at 503-474-4901 if you have any questions about our application process.

Yamhill County is an Equal Employment Opportunity Employer and values diversity.


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Requirements

None

 

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Follow the application instructions in the Job Description.