Spanish bilingual and Hispanic jobs since 1997. Diversity job fairs since 2006. employers     login   |   register - post a job
Hispanic Diversity Recruitment - best jobs for hispanic, latino & bilingual (spanish & portuguese) jobseekers
HOME
    Log me in!   |   Site Map   |   Help   
 761539 - Administrative Assistant 2 - NASHVILLE, Tennessee, United States

   
Job information
Posted by: Sodexo Inc. 
Hiring entity type: Food Service and Restaurant 
Work authorization: Not Specified for United States
Position type: Direct Hire, Full-Time 
Compensation: US$1000 - 70000
Benefits: See below
Relocation: Not specified 
Position functions: Administrative - Other
 
Travel: Unspecified 
Accept candidates: from anywhere 
Languages: English - Fluent
 
Minimum education: See below 
Minimum years experience: See below 
Resumes accepted in: English
Cover letter: No cover letter requested
Job code: 761539 / Latpro-3852033 
Date posted: Jan-04-2022
State, Zip: Tennessee, 37201

Description


System ID 761539
Category Administrative
Relocation Type No
Employment Status Full-Time

Unit Description

Use your passion for service to create a positive impact and make a difference.

Sodexo is seeking an Administrative Assistant for Vanderbilt University Medical Center located in Nashville, TN. This 749-bed acute care hospital provides the highest level of medical and surgical care using the latest technologies, and has been named the "most preferred health-care provider" in the region! This role performs a wide range of administrative and general support duties. Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data. Works within established procedures with a moderate degree of supervision. Understands how the assigned duties relate to others in the team and how the team integrates with other teams.

Overall, this role will:

-be the Lead Administrative Assistant within Nutrition Services
-Direct Admin for General Manager
-Assist 200 plus staff, managers/ supervisors (30 plus) visitors and patients
-Maintain Databases and administrative duties for staff members (including HR issues)
- perform functions in various software applications, including creating flyers/forms etc.
- support the Main office phone/mail/ordering supplies, etc.
- perform office and project management/scheduling/vast administrative duties

The Administrative Assistant will be primarily responsible for supporting the team that could involve a wide variety of situations involving clerical and administrative functions within the office. This role will also need to be flexible to support other departments as business needs arise with special projects or duties. This is a Day Shift schedule (7:00am or potentially 8:00am start time) and will have interaction between the frontline staff and our client, so a professional demeanor is paramount. The ability to keep all information confidential will be an imperative requirement of this role. The ideal candidate will have working knowledge and have experience with MS Office programs, Kronos, and many other programs and processes. This role will report directly to the Director of the facility for Sodexo.

**Please note: this health system facility requires a COVID-19 vaccine to work at this location.

Primary Responsibilities Include (but are not limited to):

Providing stellar service to the client, customers and team

Processing expense reports and organizing HR files

Purchasing (PO's, invoicing, documenting and tracking, vendor files)

Working with our vendors and the details within our contracts

Use Kronos time keeping to track and process payroll submissions

Tracking vacation, sick time and absentees

Assist HR Manager with some duties

Maintaining email systems, calendars, and file sharing systems (networks)

Ability to work in a fast paced environment and have a sense of urgency

The ideal candidate will have training, knowledge or skills and be:

Technically savvy with computers, tablets, and printers

Excellent oral and written communication skills and interpersonal skills with ability to communicate with all levels of management

Ability to work independently, as well as in a team environment

Strong analytical skills

Ability to catalogue, file and archive both digital and paper files

Must be a self-starter with high degree of initiative

Ability to gain confidence and respect of management and staff through attributes such as professionalism and positive attitude

Demonstrated organization and comprehension skills

Proficient in Microsoft Office Suite (including Excel, Visio, PowerPoint, and Project Manager).

Apply online today!


Position Summary

Performs a wide range of administrative and general support duties. Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data. Works within established procedures with a moderate degree of supervision. Understands how the assigned duties relate to others in the team and how the team integrates with other teams.

This position resides in-unit or above-unit.


Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.



Requirements

See Job Description

 

Sodexo Inc. requires you to fill in their on-line form which will open in a different window.

Enter your email address and click 'Apply':
       Apply
  Prefer not to enter your email?