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Law Office Administrator

Job Summary

Responsible for providing administrative support in a law office. Assists attorneys and paralegals with managing schedules, coordinating meetings and travel, answering phones, and communicating with clients.

Primary Responsibilities

  • Provide administrative assistance to legal staff in a law office.
  • Manage schedules, including trial dates and hearings.
  • Coordinate appointments, meetings, and business travel.
  • Schedule conference rooms.
  • Plan, support, and implement logistics for executive level internal events.
  • Coordinate meetings, teleconference, WebEX meetings and video conferences.
  • Coordinate with customers, external counsel and other vendors to obtain and exchange information and documentation related to legal matters.
  • Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information.
  • Prepare legal correspondence and presentations.
  • Maintain legal management systems.
  • Conduct research for report preparation.
  • Train attorneys and support staff in the use of all office systems, including case management system, filing protocols, and docket/diary procedures.
  • Utilize case management system for electronic data management of legal files and creation of management reports.
  • Ensure that all necessary information is shared between clients and attorneys on various files.
  • Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials.