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Municipal Clerk

Job Summary

Responsible for writing agendas for town or city councils, answering correspondence, clocking the minutes of a meetings, preparing civic report, and presiding over fiscal records.

Primary Responsibilities

  • Maintain fiscal records and accounts.
  • Draft agendas for meetings and councils.
  • Take minutes at meetings.
  • Drat reports on civic needs.
  • Answer correspondence with official seal.
  • Prepare and distribute ballots during municipal elections.
  • Train election officers.
  • Tabulate results.
  • File and maintain municipal records.
  • Issue public notifications.
  • Prepare ordinances, resolutions, and proclamations.
  • Take and transcribe dictation, schedule appointments, schedule conference rooms, and proofread memos.
  • Assist with bids and awarding of contracts.
  • Perform research as needed.
  • Serve as a notary of the public.
  • Craft budgets and budget policies.
  • Issue permits and licenses, including hunting, dog, marriage, and fishing licenses and permits.
  • Collect and record fees.
  • Process claims against the municipality.
  • Conduct orientation programs for election candidates.
  • Handle auctions for repossessed property.
  • Swear in elected officials.
  • File all official town certificates, including birth, death and marriage.
  • Issue permits for handicapped parking, burial and business.
  • Collect property taxes.